Roof-mounted ducted Air-Cooled Package Systems (equipment only)- Jordan Unit

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) for a specialized procurement of roof-mounted ducted air-cooled package systems for the Jordan Unit. The solicitation specifically seeks 4 HVAC units with a system 2500 microprocessor, configured at 208V/1PH/60HZ, with Maxi-Kool identified as the primary manufacturer and Carrier as an acceptable alternative manufacturer. Electronic bid submissions are required, preferably via email to bids@tdcj.texas.gov, with a critical deadline of June 2, 2025 at 3:00 P.M. CST for bid opening. Potential bidders must submit questions no later than May 19, 2025 at 5:00 P.M. CST, and the anticipated service start date is August 31, 2025. Vendor responsibilities include providing the specified HVAC equipment and offering equipment at designated delivery sites, with TDCJ managing demolition and removal of existing equipment and new equipment installation. The procurement will be awarded to the lowest, most responsive and responsible bidder, with requirements for vendors to demonstrate they are not suspended or debarred and to submit all documentation on the provided bid form.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are encouraged to offer discounts for expedited payment and must comply with Texas government procurement regulations. The bid allows for potential price adjustments based on tariff changes, with such adjustments subject to TDCJ's sole discretion. The successful vendor will be required to furnish the manufacturer's standard warranty for the equipment. While a specific budget range is not detailed in the documentation, the procurement involves four HVAC units with potential for price negotiation. The standard terms and conditions document emphasizes comprehensive compliance requirements, including mandatory E-Verify system usage, restrictions on doing business with certain countries, and provisions for contracts valued at $1 million or more. Vendors must also be prepared to disclose interested parties and meet various state-mandated certifications and legal compliance standards.