Roll-in Rack Ovens & Dish Machine - Request for Quote

This is a documented quote solicitation issued by the Colorado Department of Corrections (CDOC) for the Limon Correctional Facility to procure and install specialized food service and dishwashing equipment. The procurement encompasses two Gemini Bakery Model C152 Sveba Dahlen roll-in rack ovens (natural gas, 175,000 BTU each, configured for high-altitude operation above 5,000 feet), four compatible C-SS-15 oven racks, and one Hobart CLPS86E+ buildup conveyor dishwasher with a capacity of 342 racks per hour. These are new equipment additions rather than replacements of existing systems. The selected vendor will be responsible for all installation work, utility connections, equipment startup supervision, vent duct fabrication and installation, staff training by factory representatives, and provision of three sets of parts and operations manuals, while the facility will handle building modifications, utility rough-ins, and final hookups. Bids will be evaluated based on cost, quality, delivery timeline, life-cycle costs, vendor qualifications, and past performance, with award made to the bidder deemed most advantageous to the State. Bidders may propose competitive equals if product information demonstrates equivalence to the specified brands and models. All prices must be submitted on an FOB-Destination basis inclusive of freight costs, and a mandatory site visit to the Limon Correctional Facility (49030 State Highway 71, Limon, CO 80826) is required prior to bid submission, to be coordinated with Captain Maria Nesby. The bid submission deadline is March 16, 2016, at 1:00 PM MST, with submissions accepted via email to maryann.shaw@state.co.us or fax to (719)269-4064.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility are noted in the solicitation documentation. All prospective bidders must be registered with the Colorado Vendor Self Service (VSS) website prior to submission and may be subject to criminal background checks; all bidders and their employees working on CDOC property must comply with contraband prohibitions. The solicitation does not identify any incumbent vendors or current contractors, nor does it specify an award value or budget range. Standard payment terms are Net-45 days after receipt of goods and invoice unless otherwise specified, though proposals offering payment terms less than 45 days with discounts (such as 2%-10 days) are encouraged. No existing infrastructure or technology integration requirements are detailed in the procurement documentation.