DOCUMENTED QUOTE

SOLICITATION: CAAA 2016001083

PROCUREMENT TYPE: Commodity & Services

TITLE: Gemini Bakery Ovens & Hobart Dish Machine - Request for Quote.

DESCRIPTION: Provide and install ovens and dish machine per the “Items and Specifications” section below.

BID SUBMISSION DETAILS

Submission Deadline: 03/16/16 1:00 PM MST

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response by e-mail to maryann.shaw@state.co.us or by fax to (719)269-4064.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

CORE/VSS Vendor # ___________________________________________

Projected delivery date: _____________________ calendar days after receipt of order. (If applicable)

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4054/4060/4309 F 719.269.4064 mailto:maryann.shaw@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Limon Correctional Facility 49030 State Highway 71 Limon, CO 80826

FOB – Destination – Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw-@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the respective quality/safety/security considerations concerning the goods to be provided;

2. the projected delivery date and/or availability;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small

Business based in Colorado, and/or the bidder’s past performance;

5. and any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly. Please direct all questions to the technical point of contact below by phone or e-mail only and not through CORE. Thank you.

ITEMS AND SPECIFICATIONS:

The Limon Correctional Facility wishes to purchase 2 bakery ovens as well as a dish machine. These items are new equipment and not replacing any current equipment onsite. A site visit will be mandatory because of the scope of this project which will include installation.

Facility will be responsible for the following:

• Any and all building modifications required to bring equipment into the installation area.

• Any and all floor, ceiling and wall work required on this project.

• Provide rough in for all utility connections to work with new machines.

• Complete final utility hook-ups as needed.

• Provide Vendor a contact person to coordinate all phases of this project

Vendor will be responsible for the following:

• Advise and provide LCF with all utility details that are going to be needed to make the equipment operations and up to code.

• Advise and provide LCF with all plumbing, mechanical and electrical rough-in details needed to assure new ovens are operational to local and national codes.

• Receive, uncrate and set in place all equipment.

• Contract with equipment rep to inter-connect, seal, supervise utility work and startup new equipment as per manufacturer’s recommendations.

• Fabricate and install new stainless steel vent ducts to ovens and dish machine to existing ceiling line exhaust system.

mailto:maryann.shaw-@state.co.us http://www.colorado.gov/vss

• Clean up and dispose of all debris from new equipment.

• Clean ovens and dish machine of all dust prior to equipment startup.

• Provide LCF staff and management an in-service training on new equipment operation from factory trained equipment representatives.

• Provide 3 sets of parts and operations manuals on all new equipment.

1) Two (2) each, Gemini Bakery Model No. C152 Sveba Dahlen Roll-in Rack Oven, natural gas, for elevation above 5,000 feet, (1) single rack capacity, hook style, “SD Color Touch” panel, start timer function, Single Point Grease canopy, top mounted burner system, IBS rotation system, cascade steam system, double-gazing oven window & heat reflecting inside glass, dual fan motors, automatic damper, front and rear drain, adjustable air slots, stainless steel construction, 175,000 BTU, 220v/60/3-ph, direct wire, 15 amps, 115v/60/1-ph, direct wire 15 amps, Type II Exhaust Hood, water filter and pressure regulator, with standard prison package. If bidding an equal, it must meet and/or exceed all of the above listed specifications.

Bid Price Each $ ________________________________________________ Total Bid Price $ ________________________________

Manufacturer / Model # _________________________________________________________________

Warranty: ____________________________________________________________________________

Extended Warranty: ___________________________________________________________________

2) Four (4) each, C-SS-15 Oven Rack, single, 72” high, 15 slides, 4” spacing, stainless steel construction. To be compatible with the ovens quoted.

Bid Price each $ ______________________________ Total Bid Price $ __________________________________________

Manufacturer / Model # ________________________________________________________________________________

3) One (1) each, Dishwasher, Hobart CLPS86E+ Buildup Conveyor Dishwasher, two tank with a Power Scrapper, 342 racks/hour, insulated hinged doors, .39 gallon/rack, stainless steel enclosure panels, with low temperature & dirty water indictors, Energy Star®, voltage 208/60/3, electric tank heat 15 kw wash/ 10 kw rinse, 30 kw electric booster, right to left operation, standard height, flanged feet. If bidding an equal, it must meet or exceed all of the above listed specifications.

Bid Price $ _______________________________________________

Manufacturer / Model # _________________________________________________________________________

Warranty: _____________________________________________________________________________________

MANDATORY SITE VIST: Please contact Captain Maria Nesby by e-mail at maria.nesby@state.co.us or at 719-775-7614 to arrange a site visit. You will be asked to provide your full name as it appears on your driver’s license, driver’s license # and date of birth. All technical questions can be addressed at the site visit. Failure to attend this site visit will prevent a vendor from submitting a bid on this project.

TERMS AND CONDITIONS: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following:

COMPETITIVE EQUALS: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

mailto:maria.nesby@state.co.us

BACKGROUND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a “Consent to Search Authorization” form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Also please note that tobacco products and other contraband items are prohibited on CDOC property.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016001083)