Rock and Sand

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Fair Board, issued Request for Bid (RFB) 758 2300000144 to establish a master agreement for the supply of rock and sand materials to be delivered to the Kentucky Fair & Exposition Center in Louisville. The procurement encompasses nine line items totaling 9,000 tons of limestone and sand products, including crushed limestone rock in five different sizes (2, 3, 5, 57, and 610), agricultural lime, dense grade aggregate (DGA), rockdust, and masonry sand, with each line item requiring 1,000 tons. Vendors must be capable of delivering all materials within 48 hours of receiving a delivery order via email, with deliveries to 937 Phillips Lane, Louisville, Kentucky 40209, and must designate a contact person available after hours and on weekends to accommodate event scheduling needs. All pricing must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, inclusive of all delivery charges, and exclude federal excise taxes and Kentucky sales or use taxes. The solicitation closed on September 19, 2022 at 1:30 p.m., with written questions due by September 9, 2022 at 10:00 a.m., and award will be made on a best-value basis allocating 90 points to price (lowest bidder receives maximum points) and 10 points to delivery capability (vendors offering faster than 48-hour delivery receive comparative points). Vendors must submit bids electronically through the Kentucky eProcurement System and register with the Vendor Self Service portal at least 24 to 48 hours before bid closing, and must bid all line items to avoid rejection.

The procurement includes reciprocal preference designations for Kentucky resident bidders and qualified bidder status preferences for entities such as Kentucky Correctional Industries and nonprofits serving individuals with severe disabilities that meet specific employment criteria under 200 KAR 5:410(3). All bidders must comply with mandatory affidavit requirements including certifications regarding Kentucky campaign finance law compliance, sales and use tax registration, non-delinquency on state taxes, non-participation in trade jurisdiction boycotts, and disclosure of any prior convictions or violations under KRS 11A.236 within the previous ten years. Vendors must submit required documentation including Revenue Form 10A100 (Kentucky Tax Registration Application), Certificate of Authority for foreign entities, notarized affidavits, and EEO forms if applicable prior to award. The initial contract period runs for one year beginning September 30, 2022 or from the award date if later, with options to extend for four additional one-year renewal periods subject to written approval by all parties and potential renegotiation of terms. Prices shall remain firm for the initial 12-month period, with price increases permitted only after 12 months upon documented justification based on industry-wide changes. The solicitation documents do not specify an anticipated award value or total contract budget, though the aggregate quantity of 9,000 tons provides the basis for vendor pricing calculations, and a one percent daily invoice deduction applies for each day delivery deadlines are missed.