Rock and Sand

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Fair Board, issued Request for Bid (RFB) 758 2200000157 to establish a master agreement for the supply and delivery of rock and sand commodities to the Kentucky Fair & Exposition Center located at 937 Phillips Lane, Louisville, Kentucky 40209. The procurement encompasses nine line items of various limestone crushed rock products and masonry sand, including Limestone Crushed Rock Sizes 2, 57, 5, and 3, Rockdust, DGA, Size 610, Agricultural Lime, and Masonry Sand, with estimated quantities ranging from 500 to 1,000 tons per item. All deliveries must be completed within 48 hours of order receipt via email, with vendors required to accommodate weekday deliveries and occasional weekend deliveries based on event scheduling. Vendors must provide contact information including a valid email address and after-hours and weekend availability for receiving delivery orders. The solicitation was released on September 14, 2021, with written vendor questions due by September 21, 2021 at 10:00 AM ET and bids due on September 28, 2021 at 1:30 PM ET. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales or use tax, with all delivery charges included in the quoted prices. The award determination employs a best value ranking approach allocating 90 points to price (with the lowest bidder receiving maximum points) and 10 points to delivery performance (with points awarded only to vendors exceeding the 48-hour delivery requirement). The initial contract period runs for one year from the award date, with four optional one-year renewal periods available subject to written approval by all parties and potential renegotiation of terms and conditions.

Kentucky resident bidders are eligible for reciprocal preference points, while Kentucky Correctional Industries qualify for a 20 percent preference and other qualified bidders, including Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities, are eligible for a 15 percent preference. All bidders must be registered in the Kentucky eProcurement System and the Vendor Self Service System prior to bid submission, with electronic submission required through the Kentucky Vendor Self Service platform accessible at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService. Prior to award, selected vendors must submit a Kentucky Tax Registration Application (Revenue Form 10A100), certificate of authority for foreign entities if applicable, required affidavits attesting to compliance with Kentucky statutes regarding campaign finance, sales and use tax registration, state tax compliance, and anti-boycott provisions, and Equal Employment Opportunity forms if applicable. A one percent daily deduction from the vendor's invoice applies for each day delivery is missed after the contracted due date. No specific incumbent vendors or award values are identified in the solicitation documents. The Commonwealth reserves the right to cancel the RFB if responses exceed available funding and may extend the Master Agreement to other state agencies with vendor consent.