Roads and Grounds UTV

West Virginia University (WVU) is seeking to procure six utility vehicles (UTVs) for its Roads and Grounds department through Request for Bid (RFB) No. 202590000649. The procurement specifically calls for three Kubota RTV520 (gas) and three Kubota RTV-X1100C (diesel) utility vehicles, each to be equipped with additional accessories including modular cab full enclosures, heater kits, wiper kits, and single side mirrors. The bid was released on May 14, 2025, with a submission deadline of May 21, 2025, at 3:00 PM EST, to be submitted electronically through the WVU Public Bid Site. Evaluation criteria will focus on selecting the lowest responsive and responsible bidder, considering factors such as quality (meeting specifications), price, delivery time, delivery cost, and other prudent terms. The university requires new products from the manufacturer's current model, with a mandatory delivery date of June 16, 2025, to the WVU Roads and Grounds Department in Morgantown, WV. Bidders must provide detailed vehicle information and comply with all specified requirements, including standard safety features mandated by federal and state law.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The bid appears open to all qualified vendors capable of meeting the technical specifications and delivery requirements. While no incumbent vendors were identified, the procurement includes standard terms requiring suppliers to cover delivery charges (F.O.B. WVU Destination), provide manufacturer's standard warranty, and potentially offer optional extended warranty and maintenance plans. Payment terms are set at 45 days from invoice receipt. Though a specific budget range was not disclosed, the procurement involves six utility vehicles with accompanying accessories, suggesting a moderate capital investment. The university reserves significant procurement flexibility, including the right to reject any or all bids, award items separately or grouped, and terminate the contract for cause or convenience. Suppliers will be required to maintain appropriate insurance coverage, including commercial general liability, worker's compensation, and commercial automobile insurance with specified coverage limits.