Road Materials-Patching Materials

Brazoria County, Texas is conducting a competitive sealed bidding process to procure road materials-patching materials through Invitation to Bid (ITB) #26-38. The primary goods being sought are Hot Mix Cold-Laid Asphaltic Concrete Pavement (County Item ID #6777) per TxDOT specifications and Polymer Modified Cold-Laid Asphalt patching material (County Item ID #6778) available in both bulk and packaged forms (35-pound and 50-pound bags). Bidders must provide firm, FOB destination pricing inclusive of all delivery, equipment, hauling, and fuel surcharges with no escalation for the twelve-month initial contract term, with pricing structured for both plant pickup and delivery to multiple county facilities and service centers. Required qualifications include current registration with the Texas Department of Agriculture with an active Weights and Measures Device Registration Certificate, operational status with availability for inspection within ten days of bid opening, product availability for loading within fifteen minutes of County truck arrival, and plant location within a maximum of 20 miles from the County facility at the County's sole discretion. Sealed bids are due no later than Wednesday, March 4, 2026, at 11:00 a.m. local time via the Bonfire platform (electronic submission preferred) or hard copy submission to the Brazoria County Purchasing Director, with no pre-bid meeting scheduled. The County will evaluate bids on best value considering direct and indirect costs, transport, maintenance, reliability, life cycle, warranties, and customer service per Texas Local Government Code 262.022(5-a), and reserves the right to make partial or complete awards to one or more vendors at its discretion.

The procurement contains no identified set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status. Bidders must comply with all federal, state, and local requirements, including workers' compensation insurance coverage for all employees and subcontractors, compliance with Section 889 of the FY 2019 National Defense Authorization Act regarding prohibited telecommunications and video surveillance equipment, and certification under Texas Government Code Section 552, Subchapter J regarding contracting information transparency. All submissions must include executed forms including respondent certification, bidder affirmation, non-collusion affidavits, conflict of interest questionnaires, and vendor data sheets with SAM.GOV UEI numbers and D-U-N-S numbers. The contract will be awarded upon execution by the County Judge for an initial twelve-month term, with the County reserving the right to renew for four additional twelve-month periods under the same terms and conditions subject to written confirmation. No incumbent vendors are identified in the solicitation, and the County makes no guarantee of minimum purchase quantities, though it reserves the right to add or delete like items during the contract term at the same discount bid on similar products. No specific award values or budget ranges are disclosed in the available solicitation documents.