Road Materials, Asphaltic Concrete

The City of McKinney, Texas is soliciting bids for Road Materials, Asphaltic Concrete through Invitation to Bid (ITB) No. 26-02ITB, targeting vendors capable of supplying various asphaltic concrete and road materials for the Public Works Department. The procurement requires a contractor with a plant located within 15 miles of the city's Public Works yard, with materials required to conform to the 2024 Texas Department of Transportation Standard Specifications. Bidders must provide asphaltic concrete deliverable within 48 hours of order receipt, with all delivery and freight charges included in the bid price. The evaluation criteria will focus on the lowest responsive and responsible bidder based on total bid amounts for line items within each basket. The bid is scheduled for submission by September 18, 2025 at 2:00 PM CST, with electronic submissions accepted through the Bonfire procurement portal and hard copy submissions also permitted. The contract will be awarded for one year with potential automatic renewals for three additional one-year terms, with estimated annual expenditures of $200,000.

The procurement appears open to most vendors, with no specific set-aside designations mentioned. Bidders must complete a References Template demonstrating experience with similar services, preferably from municipal agencies, and a Local Business Presence Application if located within McKinney city limits. Vendors are required to provide a completed W-9 form and meet various administrative requirements, including insurance provisions and ethical behavior standards. The city will not guarantee minimum or maximum work quantities, and references will be thoroughly vetted to validate bidder capabilities. Potential bidders must submit detailed documentation including company information, past performance references, and tax identification materials. The contract's estimated annual value of $200,000 suggests a significant opportunity for qualified road materials suppliers with the capacity to meet the city's specific logistical and quality requirements.