Road and Highway Equipment: V-Box Spreaders

The Texas Comptroller of Public Accounts (CPA) Statewide Procurement Division is soliciting bids for Road and Highway Equipment, specifically V-Box Spreaders for the Texas Department of Transportation through Invitation for Bids (IFB) No. 304T-26-765A1.2. The procurement covers two primary V-Box Hopper Type Spreader configurations: a 5.5 cubic yard capacity for single axle dump trucks and a 9.5 cubic yard capacity for tandem axle dump trucks. Jurisdictions involved include Travis County and multiple Austin City districts. The solicitation requires comprehensive equipment specifications, including detailed data sheets, warranty information, and complete technical documentation for material spreaders with specific requirements for hopper, grid assembly, conveyor, chute, spinner assembly, and hydraulic drive systems. Bidders must provide new equipment meeting federal and Texas state safety standards with a minimum 12-month or 1,200-hour warranty covering 100% parts and labor. The response is due on October 29, 2025, at 1:30 pm Central Time, with a questions submission deadline of October 15, 2025. Evaluation criteria will focus on compliance with specifications, purchase price, and risk of vendor non-performance, with the CPA intending to award contracts to vendors providing the best value to the state.

The solicitation includes extensive legal and ethical compliance requirements, mandating that respondents certify adherence to multiple state and federal regulations. Potential bidders must demonstrate no conflicts of interest, verify no felony criminal convictions, and commit to equal employment opportunity standards. The contract allows for potential annual price adjustments based on the Producer Price Index and includes a 1.5% administrative fee calculated on purchased goods or services. While specific budget ranges are not explicitly stated, the mandatory price sheet allows bidders to submit pricing for base units and multiple optional accessories across 25 Texas highway districts. Respondents must provide comprehensive documentation, including insurance statements, preference claims, and detailed product specifications. The contract term is initially from the award date through February 28, 2026, with a potential renewal option from March 1, 2026, through February 28, 2027. The CPA may award different equipment items to different vendors across highway districts, providing flexibility in the procurement process.