Rivian R1S Vehicle Upfitting

The City of Palo Alto, located in Santa Clara County, California, is seeking upfitting services for a 2025 Rivian R1S "Watch Commander" vehicle for the Palo Alto Police Department through Request for Quotation (RFQ) Number 194411. The procurement requires a vendor who is an authorized Rivian preferred upfit partner capable of providing Isolated Onboard Auxiliary Power and Ballistic Panels. Specific deliverables include installing a Whelen lighting and siren system, wiring and installing a Harris radio, implementing a LensLock system, building an EV Sportline auxiliary power system, installing a Gamber Johnson center console with laptop mount, adding a front pushbar, and installing NIJ IIIa rated automotive ballistic protection panels in the front doors. The contract will be awarded to the lowest responsive and responsible bidder, with an anticipated project commencement date of May 19, 2025. The quotation is due on Tuesday, April 29, 2025, at 3:00 P.M., and the contract term will be effective on the date of award and continue through the project duration, with the City reserving the right to terminate the agreement with 10 days' written notice.

The solicitation does not explicitly specify set-aside designations or restrictions on respondent types beyond requiring the vendor to be an authorized Rivian preferred upfit partner. Payment terms are established at Net 30 days, and the City will award a not-to-exceed amount based on quoted prices. While specific budget ranges are not detailed in the documentation, the comprehensive vehicle modification requirements suggest a specialized procurement with potential for a moderate-value contract. The City has included standard non-discrimination policy compliance requirements for bidders. The contract allows for flexibility, with the RFQ noting that quantities are approximate and the City reserves the right to make final determinations on award. Vendors must provide all necessary documentation to be considered for the contract, and the City maintains discretion in selecting the most appropriate solution for their public safety vehicle upfitting needs.