RIDOT: Vehicle & Chassis Wash System

The Rhode Island Department of Transportation (RIDOT) is issuing a Request for Quotation (RFQ) for the procurement of one complete vehicle and chassis wash system. The solicitation seeks a manufacturer's current production model, such as a SAFEWASH TECHNOLOGY A-40 SaltWash Chassis Wash System or approved equivalent, that meets or exceeds specified minimum technical requirements and includes all standard equipment, special tools, and manufacturer warranties. The system must be of standard design and complete with all components necessary for RIDOT's vehicle and chassis washing operations. A mandatory pre-bid meeting is scheduled for May 6, 2026, at 2:00 PM EST at RIDOT Maintenance Headquarters, located at 360 Lincoln Ave, Warwick, RI 02888. The solicitation opened on April 27, 2026, at 1:00 PM EDT and closes on May 25, 2026, at 1:00 PM EDT; vendors may submit questions through the Ocean State Procures system through May 18, 2026, at 5:00 PM EDT. All proposals must be submitted electronically through the Ocean State Procures platform, and the State reserves the right to make one or multiple awards or reject any or all bids. Vendors must maintain specified insurance coverage, including general liability of $1,000,000 per occurrence, workers' compensation of $100,000 per accident, and automobile liability of $1,000,000 per occurrence.

The solicitation includes a 15% Minority Business Enterprise (MBE) set-aside requirement, whereby minority business enterprises must be included and awarded a minimum of 15% of the dollar value of the entire procurement. Vendors must be registered in Ocean State Procures prior to submission and must comply with all state purchasing regulations and general conditions of purchase, including vendor certification questionnaires addressing disclosures, ownership information, and various compliance certifications regarding conflicts of interest, licensing, insurance maintenance, and adherence to state and federal laws. Delivery terms are specified as Free On Board Destination, with payment terms to be vendor-specified. A 0.33% contract administrative fee will be withheld from all invoices effective January 1, 2026. No specific budget range or award value is listed in the solicitation documents provided.