Richland landscaping 5 year

The South Carolina Department of Transportation (SCDOT) has issued an Invitation for Bid (IFB) for a five-year landscaping services contract covering two maintenance facilities in Richland County: the Richland Maintenance Complex at 7201 Fairfield Road in Columbia and the Ballentine Maintenance Complex at 1040 Broad Stone Road in Irmo. The procurement seeks a contractor to provide comprehensive grounds maintenance services, including mowing, edging, trimming, and cleanup, with service frequencies varying seasonally from weekly to monthly. Services will be performed 34 weeks annually, with all work completed during business hours (Monday through Friday, 8:00 AM to 4:30 PM) and requiring 24-hour advance notification. Key procurement dates include a non-mandatory pre-bid conference on April 18, 2024, at 9:00 AM, question submissions due by April 19, 2024, at 12:00 PM, and bid submissions due online by May 1, 2024, at 2:30 PM. The contract will run for one initial year with four one-year renewal options, totaling a potential five-year term from July 1, 2024, to June 30, 2029. Evaluation will be based on the lowest responsible and responsive bidder, with award notification scheduled for May 13, 2024.

The solicitation requires contractors to maintain specific insurance coverages, including $1,000,000 in commercial general liability, $1,000,000 in auto liability, and statutory workers' compensation insurance. Contractors must provide all necessary equipment, materials, and labor while complying with OSHA safety regulations and South Carolina Code provisions. The contract includes specific restrictions on service scope, such as excluding fenceline vegetation, retention pond interiors, herbicide applications, and grass on concrete areas. Pricing is structured with ten line items covering five contract years at both facilities, with fixed pricing for the initial term and potential Consumer Price Index adjustments thereafter. Liquidated damages of $75 per calendar day will be assessed for incomplete services. While no specific set-aside designations are mentioned, the solicitation emphasizes compliance with equal opportunity regulations. Current service costs are estimated at $300 per service for Richland and $450 per service for Ballentine, with historical unit pricing referencing $180 per unit for Ballentine and $124 per unit for Fairfield Road in previous contracts.