RFQt Window and Door Glass Replacement

The City of Fort Worth is issuing a Request for Quote (RFQt) for window and door glass replacement services to be provided on an "as needed" basis for the Water Department. This procurement seeks a qualified vendor with a minimum of five years of experience whose primary business is commercial building door and window glass installation. The scope of services includes glass and window replacement and repair, securing and boarding of damaged windows and doors, mirror installation, custom cut glass and metal work, and material disposal. The contractor must provide all labor, materials, equipment (including scissor-lifts, bucket trucks, and scaffolding), permits, and training necessary to perform work on City-owned buildings, with regular business hours operations from 8:00 AM to 5:30 PM Monday through Friday and a two-hour emergency response requirement for after-hours calls with repair completion within three days. All materials must be factory new, highest quality, and free of defects, with the contractor responsible for incidental charges including mileage, fuel, and tolls. Pricing shall remain firm and fixed for the contract duration with no increases permitted without written City approval and documented justification. The RFQt was posted on May 4, 2026, with a bid submission deadline of May 8, 2026, with quotes required to be submitted electronically via the Euna Portal on the designated bid table, and evaluation will be based on multiple factors including unit price, total quote price, vendor past performance, and vendor responsibility evaluation.

This procurement is subject to the City's Small Business Program under Ordinance No. 27832-08-2025, with Small Business Enterprise (SBE) certification available to qualifying vendors. Bidders must complete Form W-9 for taxpayer identification and a Conflict of Interest Questionnaire (Form CIQ) in accordance with Texas Local Government Code Chapter 176, with the questionnaire due no later than the 7th business day after the vendor becomes aware of applicable facts. The City of Fort Worth is exempt from Federal Excise and State Sales Tax, and therefore tax must not be included in quoted prices. Insurance requirements are mandatory and include workers' compensation, commercial general liability of $1,000,000 per occurrence with $2,000,000 annual aggregate, and auto liability coverage of $1,000,000 combined single limit, with the City named as additional insured. Successful bidders must register for direct deposit payments with invoices submitted electronically to the centralized Accounts Payable department under Net 30 Days payment terms. No specific budget range or award value was disclosed in the solicitation materials, though the Discount Calculator indicates a baseline of $15,000.00 for parts for repairs, and the City reserves the right to make multiple awards or reject any bids as it deems in its best interest.