RFQt Stationary Compactor Maintenance and Repair Services

The City of Fort Worth is requesting quotations for stationary compactor maintenance and repair services to support the Environmental Services Department on an as-needed basis through an RFQt issued on March 27, 2026, with a due date of April 3, 2026. The solicitation seeks qualified vendors to provide preventative maintenance, inspection, troubleshooting, emergency repair, and parts replacement services for seventeen four-yard Waste-Quip SP-400 stationary compactors, one Avangard FR-3000 Styrofoam Densifier, and one Prodeva Paint Consolidation Machine located across five service locations: Brennan Drop-off Station, Southeast Drop-off Station, Old Hemphill Road Drop-off Station, Hillshire Drop-off Station, and Environmental Collection Center. Vendors must demonstrate a minimum of three years of experience providing the same or similar services, possess all required certifications and licenses, employ qualified technicians capable of hydraulic and 230-volt electrical repairs, and provide identifiable trip tickets documenting all work performed. Service requirements include quarterly preventative maintenance during standard business hours (8:00 AM to 5:00 PM, Monday through Friday), with response times of two business days for regular maintenance requests, four business days for non-emergent repairs, and twelve to twenty-four hours for emergency requests. Award evaluation will be based on unit price, total quote price, terms and discounts, delivery date, past performance, vendor responsibility, and other factors deemed advantageous to the City, with the City reserving the right to make multiple awards. The initial contract term is one year with four optional one-year renewal periods contingent on 90 days' notice of non-renewal, and prices must remain firm for the contract term with adjustments permitted only annually upon renewal with 90 days' written notice and documented proof of cost increases. An addendum issued on April 1, 2026, modified evaluation criteria by excluding conveyor belt replacement line items (BT-05HZ lines 1-7) from lowest cost calculations.

The City of Fort Worth is subject to the Small Business Program under Ordinance No. 27832-08-2025, and no specific set-aside designations or restrictions limiting respondent types have been identified in the solicitation documents. The RFQt does not identify any incumbent vendors or current contractors, though the specification documents reference the specific equipment models and locations currently in use. Vendors must register for direct deposit payments with a Net 30 payment term in accordance with the Texas Prompt Payment Act and must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Professional Liability/Errors & Omissions ($1,000,000 per claim/$1,000,000 aggregate). All parts and equipment installed must carry manufacturer warranties effective from the acceptance date. The solicitation documents do not specify a total contract value, estimated budget range, or award value; compensation is structured as an as-needed basis with prices to be bid on the quote forms provided, and the City's maximum compensation amount will be established during contract finalization.