RFQt Oil Pit Covers, Floor Plates, and Footstools for Oil Change Pit

The City of Fort Worth is seeking quotes for a one-time procurement of oil pit equipment for its Property Management Department, specifically targeting replacement of thirty-year-old original oil change pit infrastructure. The procurement includes steel oil pit covers (42" wide by 41'-6" long) with a powder-coated, anti-slip yellow finish, removable steel floor plates with a powder-coated, anti-slip red finish matching pit dimensions, and two-step aluminum alloy footstools measuring 20 inches in height. The recommended model for pit covers is UniLube Systems Pit Guard, though equivalent brands may be considered if they meet or exceed specifications. Vendors must conduct on-site measurements to ensure accurate fit and deliver products to the James Avenue Service Center within sixty calendar days of purchase order receipt. Evaluation criteria will include unit price, total quote price, terms and discounts, delivery date, testing results, vendor experience, past performance, and estimated maintenance costs. The quote submission deadline is January 7, 2026, with quotes to be submitted electronically via the Euna Portal, and the City reserves the right to accept or reject quotes in part or whole.

The procurement is subject to the City's Small Business Program under Ordinance No. 27832-08-2025, which suggests potential set-aside or preference provisions for small businesses. Partial bids will not be accepted, meaning vendors must provide all listed services and products. Bidders are required to submit Small Business Enterprise certificates if applicable and must register for direct deposit payments. The solicitation allows for potential participation by other governmental entities in the contract if all terms, conditions, specifications, and pricing apply equally. While no specific budget range is explicitly stated, vendors must include all freight and delivery charges in their unit pricing, and the City is exempt from federal excise and state sales taxes. Payment terms are set at Net 30 Days, and vendors must extend any manufacturer's warranties to the City. Successful vendors will be required to submit electronic invoices to the City's centralized Accounts Payable department and comply with comprehensive insurance requirements outlined in the standard purchasing terms and conditions.