RFQ - The provision and installation of a new fuel tank leak detection and tank monitoring system

Marion County Public Works Department has issued a Request for Quote (RFQ) for the provision and installation of a new fuel tank leak detection and tank monitoring system across two county fueling sites located in Silverton and Salem, Oregon. The procurement seeks to replace the existing Incon TLS-100x series system, which has reached the end of its operational lifecycle. Vendors are required to provide a monitoring system that meets specifications equivalent to the Franklin Fueling EVO 200/400 series and complies with EPA and other regulatory requirements. The RFQ specifies comprehensive technical requirements including in-tank leak detection, interstitial monitoring, inventory management, reconciliation, and reporting capabilities. Quotes are due by 2:00 PM PST on September 16, 2022, with Marion County reserving the right to award contracts to multiple vendors based on price and ability to meet the county's specifications. The procurement will involve a fixed-price installation at each of the two fueling sites, with no additional expense reimbursement. Vendors must hold their proposed pricing firm for 6 months, with potential for a 1-year contract term contingent on funding availability.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the provided documentation. The RFQ does not indicate preferences for specific types of organizations or vendor classifications. The incumbent technology being replaced is the Incon TLS-100x series system, which suggests potential integration challenges that prospective vendors should consider when developing their proposals. While no specific budget range was disclosed, the procurement involves installation of monitoring systems at two separate fueling sites, indicating a moderate-scale technology replacement project. The county's evaluation will focus on vendors' ability to meet technical specifications, pricing, and overall system compatibility with existing infrastructure. Successful vendors will need to demonstrate expertise in fuel tank monitoring systems, regulatory compliance, and installation capabilities across municipal fueling environments.