GeoComm 911GIS Executed Contract 10-2022.pdf

This is an executed contract document between GeoComm and Marion County Public Works Department related to 911 GIS services dated October 2022. The contract pertains to the provision and installation of a new fuel tank leak detection and tank monitoring system across two county fueling sites located in Silverton and Salem, Oregon. The procurement sought to replace the existing Incon TLS-100x series system that had reached the end of its operational lifecycle. The requested monitoring system was required to meet specifications equivalent to the Franklin Fueling EVO 200/400 series and comply with EPA and other regulatory requirements. The scope of work included comprehensive technical capabilities such as in-tank leak detection, interstitial monitoring, inventory management, reconciliation, and reporting functions. The original Request for Quote deadline was 2:00 PM PST on September 16, 2022, with Marion County reserving the right to award contracts to multiple vendors based on price and ability to meet specifications.

The contract terms specified fixed-price installation costs at each of the two fueling sites with no additional expense reimbursement provisions. Vendors were required to hold proposed pricing firm for six months, with potential for a one-year contract term contingent on funding availability. No specific budget range was disclosed in the documentation, nor were set-aside designations or restrictions for disadvantaged enterprises explicitly detailed. The county's evaluation focused on vendors' demonstrated expertise in fuel tank monitoring systems, regulatory compliance capabilities, and installation expertise within municipal fueling environments, along with overall system compatibility with existing infrastructure.