RFQ - Service Contract for Janitorial Services in Madras, Oregon

The State of Oregon, specifically involving Josephine County and Mcminnville City, is soliciting a Request for Quotation (RFQ) for janitorial services at a Department of State Police facility located in Madras, Oregon. The procurement seeks a qualified contractor to provide comprehensive cleaning services for approximately 1,600 square feet of rentable space, with services commencing on May 1, 2025, and an initial contract term of five years, potentially extendable to ten years total. The scope of work includes weekly cleaning of multiple facility areas such as restrooms, shower stalls, locker rooms, entry areas, lobbies, breakrooms, and offices, with additional quarterly, semi-annual, and annual deep cleaning tasks. All contractor employees must undergo criminal background checks and obtain FBI CJIS clearance prior to commencing work. The solicitation requires contractors to provide all necessary cleaning equipment and supplies, with the contract specifying that certain consumable items like paper products and soap will be reimbursed at cost. The RFQ was posted on March 3, 2025, with responses due by March 6, 2025, indicating a very tight submission window.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and the sample documentation does not indicate restrictions on respondent types. The maximum contract value is set at $250,000, inclusive of all potential extensions and amendments, with pricing structured around monthly service fees, hourly rates for exceptional services, and per-service rates for specialized tasks like exterior window cleaning. Insurance requirements are significant, mandating workers' compensation coverage, commercial general liability insurance of $1 million per occurrence with a $2 million aggregate limit, and automobile liability insurance of $1 million combined single limit. While no incumbent vendor is explicitly mentioned, the contract suggests a comprehensive and detailed approach to facilities maintenance, with strict requirements for employee screening and professional service delivery. The procurement appears focused on securing a reliable, professional janitorial service provider capable of maintaining a high standard of cleanliness and meeting stringent state agency requirements.