RFQ - Printed T-Shirts and Drawstring Bags

The Village of West Haverstraw has issued a Request for Quote (RFQ) for printed t-shirts and drawstring bags for its Summer Youth Program, seeking approximately 425 t-shirts and 300 drawstring bags. The procurement covers three distinct t-shirt types: 12 red polo shirts for Program Directors, 138 red staff shirts, and 275 light blue camper shirts, with sizing ranging from youth small to adult 3X large. Vendors must submit one sample t-shirt with a screened logo for evaluation, with shirts requiring specific branding that includes "West Haverstraw Day Camp" text and logo placement. The contract term runs from June 12, 2024, through June 12, 2025, with a critical delivery deadline of June 27, 2024, in preparation for the camp's July 1, 2024 start date. Proposals are due by June 12, 2024, and must be submitted with complete pricing per shirt, including all materials, services, and delivery to 130 Samsondale Avenue, West Haverstraw, NY, with deliveries accepted between 8:30 a.m. and 4:30 p.m., Monday through Friday.

The solicitation does not explicitly mention set-aside designations for disadvantaged enterprises, but vendors must provide company information, references, and comply with non-discrimination laws. Contractors are required to provide proof of insurance and warrant materials and workmanship for one year from the delivery date. The Village reserves the right to alter quantities, colors, and specifications without incurring additional fees, and allows for supplemental orders within 10 days of the original order at the same pricing and specifications. While specific budget ranges are not detailed, the procurement involves approximately 425 shirts and 300 drawstring bags, suggesting a moderate-scale contract. The evaluation appears to primarily focus on item and shipping costs, with flexibility for vendors to propose competitive pricing. Interested vendors can obtain the logo file by contacting lzitofsky@westhaverstraw.org, and size registration for the shirts remains open, with final size specifications to be provided after contract award.