RFQ - Day Camp T-Shirts and Drawstring Bags.pdf

The Village of West Haverstraw has issued a Request for Quote (RFQ) for printed t-shirts and drawstring bags for its Summer Youth Program. The solicitation seeks approximately 425 t-shirts across multiple size ranges (youth small to adult 3X) and approximately 300 drawstring bags, with three distinct t-shirt options: Program Director Polo Shirts, Staff T-Shirts, and Camper T-Shirts. The shirts will feature specific logo and lettering requirements, including "West Haverstraw Day Camp" text and placement. The contract term is from June 12, 2024, through June 12, 2025, with delivery requested by June 27, 2024. Proposals are due by June 12, 2024, and vendors must submit one sample t-shirt with a screened logo for evaluation.

Pricing for the t-shirts will be per shirt and must include all materials, services, and delivery to 130 Samsondale Avenue, West Haverstraw, NY. Deliveries must be made between 8:30 a.m. and 4:30 p.m., Monday through Friday. The Village reserves the right to alter quantities, colors, and specifications without incurring additional fees. Vendors must provide company information, references, and comply with non-discrimination laws. Additional orders during the contract period can be placed within 10 days of the original order, maintaining the same specifications and pricing. Contractors must also provide proof of insurance and agree to warranty the materials and workmanship for one year from the delivery date.