RFQ No. 2627-11-001 - On-Call Water System Engineering Services

Sunrise Water Authority, a public water utility in Happy Valley, Oregon, is soliciting Statements of Qualifications under RFQ No. 2627-11-001 to establish a consultant pool for on-call water system engineering services, with submittals due December 11, 2026 at 2:00 p.m. Pacific Time. No set-aside applies. The authority encourages participation by Oregon COBID-certified firms as prime consultants or subconsultants but does not establish a formal set-aside for any disadvantaged business category.

Services include, but are not limited to, planning and hydraulic modeling, pipeline design and assessment, pump station evaluation and design, water storage reservoir planning and design, wells including aquifer storage and recovery development, construction management and bid support, and program management and owner's representation. The authority anticipates selecting five or more firms under individual Master Services Agreements (MSAs). Offerors must have an Oregon-registered Professional Engineer in responsible charge, five years of experience under the same business name (or ten years for recently formed firms), the capability to meet MSA insurance requirements, and willingness to execute the MSA substantially as presented. Required coverage includes $2,000,000 commercial general liability and automobile liability, $1,000,000 per claim and $2,000,000 annual aggregate professional liability, and Oregon-compliant workers' compensation, with the authority named as additional insured.

The initial MSA term is three years, with the authority holding sole discretion to extend for up to two additional years. Work is assigned through task orders on a time-and-materials basis against negotiated hourly rate schedules, with rate adjustments permitted once per year beginning on the first anniversary. Estimated fees for individual projects may not exceed $250,000 at assignment, and projects may not be divided into multiple task orders to circumvent that limit. Award does not guarantee any amount of work. The authority may assign task orders directly to the most qualified firm or request brief proposals or interviews from multiple firms.

Evaluation totals 100 points: firm qualifications and capacity (15), project experience and qualifications (30), subconsultants and key personnel (30), on-call management approach (15), and references (10). The authority may add up to 20 interview points at its discretion. Information submitted under the COBID certification and outreach attachment is excluded from scored evaluation.

The Notice of Intent to Award is anticipated December 30, 2027, and MSA execution is anticipated January 7, 2027.