RFQ - Liquid Asphalt Emulsion Supply, Delivery, Distribution and Application

Linn County Road Department has issued a Request for Quotes (RFQ) for liquid asphalt emulsion supply, delivery, distribution, and application for Summer 2025. The procurement seeks approximately 1,013 tons of liquid asphalt emulsion, specifically 613 tons of CRS-3P, 335 tons of CHFRS-2P (including 162 tons for scrub seal application), and 65 tons of fog seal material. The supplier must provide two asphalt distributors daily, each with a minimum 4,500-gallon capacity and qualified operators, to cover approximately 20 miles of single chip seal, 2 miles of double chip seal, 4 miles of sandwich seal, and 6 miles of scrub seal surface treatment. The contract period runs from May 1st through October 31st, 2025, with primary operations scheduled for July 28th through August 7th, 2025. Quote evaluation will be comprehensive, with 90% weight on liquid asphalt emulsion pricing, 5% on distributor pricing, 1% on demurrage charges, 3% on historic performance with Linn County, and 1% on provided references. Quotes are due by February 11th, 2025, at 2:00 P.M. PST, with the contract to be awarded to a single supplier within ten days of quote opening.

The RFQ does not specify any specific set-aside designations or restrictions on responding organizations. Suppliers must maintain general liability insurance of $1,710,000 and automobile liability insurance of $1,000,000. The quote tabulation reveals three potential suppliers: Blue Line Transportation, Western Emulsions Inc., and Albina Asphalt, with Western Emulsions Inc. receiving the highest overall score of 101.26 and being recommended for contract award. The total estimated contract value ranges from $712,151.00 to $735,140.00, based on the submitted quotes. The procurement includes provisions for demurrage charges after two hours of waiting time and short load fees for deliveries less than minimum quantities (24 tons for semi-truck, 30 tons for semi-truck with trailer). The evaluation process included assessments of product quality, transportation, project management, historic performance, and references, with Western Emulsions demonstrating competitive pricing across most categories.