RFQ Lab and Calibration Gases for North Valley Complex

The Oregon Department of Administrative Services, Enterprise Asset Management (DAS EAM) is conducting a Request for Quotation (RFQ) to establish a Price Agreement for compressed lab and calibration gases for the North Valley Complex in Wilsonville, Oregon. The procurement seeks a single vendor to supply various gases including Air Ultra Zero, Argon, Helium, Hydrogen, Nitrogen, and Oxygen, along with calibration gas mixtures. Vendors must provide specific cylinder types and sizes, with detailed delivery, HAZMAT, and cylinder rental charge requirements. The RFQ requires vendors to submit quotes by July 10, 2023, at 12:00 PM through the OregonBuys system or via email, with pricing to remain firm for 90 days. The initial contract term is two years, with the option to extend up to ten years in two-year increments. The agency will evaluate bids based on product specifications, with the sole discretion to determine if alternate products are "equal" to specified brands. Vendors must provide comprehensive pricing for gas supplies, including all associated delivery and handling charges.

The RFQ does not specify any set-aside designations or restrictions for specific types of businesses, such as disadvantaged enterprises or small businesses. No incumbent vendor is mentioned in the documentation. The Price Agreement will serve multiple jurisdictions, including Marion County and the City of Salem, with the potential to cover other Oregon state entities. While specific budget ranges are not explicitly stated, the contract specifies that the Price Agreement shall not exceed the agency's delegation of authority as defined in Oregon statutes and administrative rules. Vendors are permitted to request price increases no more than once per contract term, with any increase limited to a maximum of 5% of the previous pricing. The contract includes provisions for prompt payment to subcontractors and compliance with Oregon tax laws. The geographical scope covers the North Valley Complex, with the potential for broader state-wide application through the Department of Administrative Services.