RFQ - Court Reporter Services Fair Dismissal Appeals Board Hearing

The Oregon Department of Education is conducting a Request for Quotation (RFQ) for Court Reporter Services to support the Fair Dismissal Appeals Board (FDAB) hearings, with solicitation documents issued on April 18, 2024, and proposals due by May 3, 2024. The procurement seeks contractors to provide comprehensive court reporting services for FDAB proceedings, which involve approximately 3 teacher or administrator dismissal appeals annually. Qualified vendors must be State of Oregon Judicial Department Certified Shorthand Reporters or hold NCRA/NVRA certification, and be authorized to conduct business in Oregon. Key service requirements include creating verbatim written records, preparing transcripts within 20 calendar days, ensuring court of appeals formatting compliance, and potentially establishing virtual hearing platforms. The contract will cover a 5-year term through May 30, 2029, with service delivery options including remote/virtual, statewide, or geographically segmented coverage. Contractors must submit detailed pricing for court reporter appearance, transcript production, electronic transcription, and related shipping fees.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The RFQ indicates the intent to award multiple contracts to ensure statewide service coverage, with compensation structured through fixed rates for court reporter appearances, transcript originals/copies, and related services. Pricing includes hourly rates for court reporter appearance, per-page rates for transcripts, and potential annual Consumer Price Index adjustments starting in July 2025. While no incumbent vendor information was provided, the contract allows for reimbursement of travel, lodging, and per diem expenses at General Service Administration rates. The funding source will be the Oregon Department of Education, and the procurement appears open to qualified court reporting firms capable of meeting the specified certification, technical, and service delivery requirements. The precise budget range was not specified, but the relatively low volume of anticipated hearings suggests a moderate contract value.