RFQ C5612604

The California Department of Corrections and Rehabilitation (CDCR) has issued Request for Quote (RFQ) #C5612604 for Supervisory Control and Data Acquisition (SCADA) system maintenance and repair services at the California Medical Facility (CMF) located in Vacaville. The solicitation requires a contractor to provide comprehensive maintenance, calibration, and repair services for SCADA system equipment, including workstations, printers, samplers, flow meters, sensors, and programmable logic controllers (PLCs). Contractors must possess either a C-7 Low Voltage Systems Contractor or C-10 Electrical Contractor license and provide 24/7 emergency repair services with response times of 4 hours for emergencies and 3 days for non-emergency repairs. The contract period spans from July 1, 2025, through June 30, 2028, with services to be performed during business hours of 7:00 AM to 3:00 PM Monday through Friday, excluding state holidays. Key procurement dates include RFQ release on January 15, 2025, questions due by January 20, 2025, responses to questions by January 23, 2025, and quotes due by February 7, 2025.

The procurement is restricted to contractors headquartered and doing business within the United States, explicitly prohibiting foreign or international firms from participating. Subcontracting is limited to a maximum of 40% without special approval, and the contractor must maintain specific insurance coverages, including $1,000,000 per occurrence and $2,000,000 aggregate general liability insurance, as well as professional liability coverage. The original agreement value is capped at $90,000, excluding parts, with parts estimated at $50,000 per year. The CDCR reserves the right to amend the agreement term and potentially increase funding consistent with the original scope of services. The SCADA system utilizes Proficy IFIX software, and the contractor will be required to perform quarterly calibration of SCADA probes. The contract includes provisions for unanticipated tasks not to exceed 10% of the original contract value, providing some flexibility in addressing potential additional maintenance or repair needs.