RFQ 77982 - Promotional Items and Swag

Macomb Community College (MCC) in Warren, Michigan has issued Request for Quote (RFQ) No. 77982 seeking promotional items and swag for the Public Service Institute. The procurement involves acquiring various branded merchandise including Chromorama Pens, Astrid 18 oz. Stainless Steel Bottles, Sticky Note Pads, Poker Chips, Challenge Coins, Ball Caps, T-shirts, and Polo Shirts, with quantities ranging from 25 to 500 units per item. Vendors must provide detailed unit pricing, shipping costs, and logo setup fees for up to five different logos, with all artwork requiring pre-approval from MCC's Graphics Department. The quote submission deadline is Tuesday, September 2nd, 2025, at 12:00 PM EST, with pricing to remain firm through June 30, 2026. Potential bidders must submit a fully completed quote sheet including payment terms, authorized signatures, and contact information. The college reserves the right to reject any or all quotes and will place orders via phone, billing against individual Blanket Purchase Orders (BPOs). Shipment will be FOB Warren, Michigan, with vendors required to provide a return policy for defective or incorrectly shipped items.

The RFQ does not specify specific set-aside designations or restrictions on vendor participation, suggesting the opportunity is open to a broad range of suppliers. Vendors will be expected to handle logo setup, production, and shipping of promotional items with potential order volumes ranging from 25 to 500 units across multiple product categories. While specific budget ranges are not explicitly detailed, the solicitation indicates that individual orders will be placed as needed against blanket purchase orders. No state sales tax or federal excise tax will apply to the procurement. The college maintains significant flexibility in the procurement, including the ability to cancel orders or seek damages if delivery specifications are not met. Potential vendors should be prepared to provide comprehensive pricing, demonstrate production capabilities, and ensure high-quality branded merchandise that meets MCC's specifications and graphic standards.