RFQ # 26-38, Age Group Competitive Swim Team Association Annual Contract

Henry County, Georgia's Purchasing Department issued RFQ #26-38 to procure full-service age group competitive swimming operations at the Henry County Aquatic Center. The solicitation seeks experienced swim team organizations to manage competitive swim programs utilizing a minimum of three lanes and maximum of twelve lanes during scheduled periods. Proposals must address program concept, organizational qualifications, staff credentials, participant projections, facility requirements, and additional services such as swimming instruction and lifeguard training that could support the Parks and Recreation Department. The evaluation criteria allocate 30 points for firm qualifications, 30 points for related project experience, 15 points for available resources and personnel, 15 points for responsiveness to RFQ requirements, and 10 points for professional references, with up to 15 additional points possible if an oral presentation is required. Sealed bids are due by 3:00 PM local time on June 2, 2026, submitted via mail, common carrier, in-person delivery to 140 Henry Parkway, McDonough, GA 30253, or through the County's eProcurement Portal at https://procurement.opengov.com/portal/henryga; clarification requests must be submitted by May 19, 2026, at 3:00 PM, and any addendum will be posted by May 26, 2026, at 3:00 PM. The contract term is one year from execution with two optional one-year renewals, contingent upon sixty-day renewal notification before expiration, and bids may not be withdrawn for sixty days after closing except as allowed by Georgia law.

No set-asides or incumbent preferences are designated in this solicitation, and any organization regardless of size or designation may respond. All proposers must comply with the Georgia Security and Immigration Compliance Act, complete background checks for staff and volunteers, maintain drug-free workplace certification, and carry comprehensive insurance including Workers Compensation at Georgia statutory limits, Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, and Automobile Liability at $1,000,000 combined single limit. The fee schedule establishes fixed hourly rates with no adjustability during the contract term: $20 per hour for one to two lanes, $40 per hour for three to six lanes, and $60 per hour for seven to ten lanes, with all hourly rates constituting full compensation including labor, supervision, overhead, profit, equipment, and materials. The selected organization assumes complete financial responsibility for program operations while Henry County covers facility maintenance and utility costs. Consultants must remit monthly payments in advance of each billing period with reconciliation of actual versus anticipated lane usage in subsequent billing cycles, and all rates remain firm throughout the contract duration.