NIGP 98152: Meeting Room Equipment and Accessories, Rental or Lease

NIGP 98152 Meeting Room Equipment and Accessories, Rental or Lease, an Item code, covers the rental and lease of equipment used to support meetings and events — chairs, tables, podiums, projectors, audio-visual systems, and related furnishings deployed on a temporary or as-needed basis by state and local organizations. State and local buyers under this code procure these services through school districts, state agencies, counties, and higher-education institutions, typically bundling meeting room equipment rentals with broader event logistics such as catering, venue selection, and audio-visual production services. Recent solicitations show demand spanning specialized event configurations: Dallas Independent School District's RFP for event and tradeshow rentals, digital multimedia services, and audio-visual equipment and services for district-wide use; Florida Virtual School's RFP for a full-service hospitality provider to support its Annual Professional Learning Conference, requesting meeting space accommodating up to 4,000 attendees with 45–60 breakout rooms and comprehensive audio-visual support; and the University of Texas at Austin's RFP for meeting room equipment rentals alongside party and event decorating services, portable toilet rentals, and tent and tarpaulin supplies.

Recent activity spans Texas, Florida, Georgia, and Illinois, reflecting demand across large public school districts, state higher-education systems, state housing authorities, and county parks and recreation departments. Dallas ISD's event rentals RFP, issued September 20, 2026, with proposals due October 22, 2026, carries a three-year contract term with two successive one-year renewal options and an aspirational Small Business Enterprise goal of 30 percent contract value. Florida Virtual School's APLC RFP, posted May 13, 2026, with proposals due June 3, 2026, seeks annual conference hosting through 2031 across Orange, Osceola, and Seminole counties, with proposals evaluated on venue location, P-Card payment acceptance, and all-inclusive, not-to-exceed pricing. The University of Texas at Austin's RFP for event rentals, due April 27, 2026, required cover letters, financial statements, customer references, and VetHUB subcontracting plans. The Illinois Housing Development Authority posted a short-notice equipment rental RFQ for a BBQ event on June 18, 2026, with no additional scope details available.