RFQ - 25ITS0200 - Brivo Hosting and Maintenance

The California Public Utilities Commission (CPUC) issued Request for Quote #25ITS0200 on May 1, 2026, seeking contractor services for hosting, maintenance, and support of its Brivo Access Control System across four Sacramento-area facilities. The procurement encompasses 24/7 hosting and technical support for the Brivo platform, semi-annual system inspections beginning one month post-contract execution, delivery of 50 proximity access cards every six months (300 total over the contract period), and on-demand hardware service and repair with response time commitments of two hours via telephone and four hours on-site. The system includes multiple ACS 6000 and ACS 300 panels managing approximately 40 access doors, stairwell access doors, and panic alarm systems. Qualified bidders must demonstrate relevant experience through summaries of at least two prior comparable engagements with references, submit detailed Statement of Work responses not exceeding 100 pages, and provide comprehensive cost worksheets itemizing hourly rates for standard, after-hours, and holiday labor plus parts budgeting. Evaluation will employ a Pass/Fail assessment for administrative and technical requirements with cost scoring worth a maximum of 100 points using a lowest-cost approach. The written question deadline is May 8, 2026 at 5:00 PM PT, with quote submissions due May 15, 2026 at 5:00 PM PT; contract award notification is anticipated for the week of May 20, 2026, with an anticipated start date of June 30, 2026. The initial contract term is one year with two optional 12-month renewal periods at original rates.

A mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation requirement applies, with incomplete DVBE documentation potentially resulting in proposal rejection; alternatively, non-DVBE bidders may qualify for a 5% cost preference by subcontracting at least 25% of total contract costs to California-certified Small/Micro businesses. All bidders must submit required administrative forms including a Cover Page, Payee Data Record (STD 204), Bidder Declaration Form (GSPD-05-105), DVBE Declaration Form (DGS PD 843) if applicable, Confidentiality Statement, and a GenAI disclosure statement. The contractor must maintain commercial general liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate, statutory workers' compensation coverage, and provide certificates of insurance within ten days of contract execution. All work must comply with California State Administrative Manual information security provisions including FIPS 140-3 encryption standards, multi-factor authentication for remote access, and annual security awareness training. The contract is terminable without cause upon 30 days written notice. No specific award value or budget range was disclosed in the procurement documents.