RFQ 24ITS0885 - Advice Letter Website Updates and Maintenance

The California Public Utilities Commission (CPUC) is seeking a contractor to enhance, migrate, and maintain its Advice Letter website through RFQ 24ITS0885, with a contract term from April 1, 2026, through April 1, 2029. The primary objectives include creating a new AdviceLetters.cpuc.ca.gov sub-domain, migrating the existing website content, and implementing improved search functionality using Mayan Electronic Document Management System (EDMS) APIs. Key deliverables include developing reporting dashboards for submission statistics and website traffic, with optional enhancements such as external search engine implementation and user interface improvements. The procurement follows a best-value approach with evaluation criteria including Statement of Work response (80 points maximum), demonstration of similar experience (20 points maximum), and cost considerations (100 points maximum). Critical dates include a written question deadline of December 31, 2025, state response to questions on January 7, 2026, and a bid submission deadline of January 21, 2026, at 12:00 PM Pacific Time, with contract award notification anticipated on February 5, 2026.

The procurement includes specific incentives for Small Business/Micro Business (SB/MB) and Disabled Veteran Business Enterprise (DVBE) participants, offering a five percent preference for certified SB/MB enterprises and potential additional preferences for subcontracting commitments. While no mandatory participation is required, bidders can receive incentive percentages ranging from one to five percent for DVBE involvement. The contract is deliverables-based with fixed hourly rates and includes a five percent budget allocation for unanticipated tasks. Insurance requirements mandate commercial general liability coverage of at least $1,000,000 per occurrence and statutory workers' compensation coverage. The State will retain ten percent of each invoice payment until satisfactory completion of services, with final billing required within ninety days of contract end. Contractors must also complete a Generative Artificial Intelligence (GenAI) Reporting Form, disclosing any GenAI technologies proposed to meet contract requirements, with potential risk assessments by the CPUC CIO and California Department of Technology. All work must comply with California State Administrative Manual information security provisions, with work restricted to the continental United States.