RFQ 2026-15 Portable Toilet Rental and Service

Clackamas County and its component units, including the Housing Authority of Clackamas County, Water Environment Services, Service District #5, and the Surface Water Management Agency of Clackamas County, are issuing Request for Quotes (RFQ) #2026-15 for portable toilet rental and service throughout the county. The procurement seeks qualified vendors to supply, deliver, set up, and maintain portable toilets at multiple locations including Barton Park, Carver Park, Metzler Park, Feyrer Park, Boones Ferry Marina, Wilhoit Springs Park, Knight's Bridge, Wagon Wheel, Feldheimer, Boring Facility, county work crew trailers, and roads department locations, with services required year-round at some sites and seasonally from May 1 to October 1 at others. Required deliverables include weekly cleaning and stocking of portable toilets, maintenance of service records for each location, and submission of records with invoices. The County anticipates awarding multiple contracts through a three-year on-call services agreement with a maximum contract value not to exceed $150,000 over the contract term. Evaluation criteria include firm experience, price and fees, and references. Prospective vendors must submit company background information, three professional references with contact information, a completed fee schedule, the Clackamas County Certifications Page, and any additional qualifications documentation through Bid Locker's electronic system. Quotes are due by April 9, 2026, at 2:00 PM PST, and all quotes will be binding for sixty days from the quote due date.

Pricing must be fixed for each county fiscal year (July 1 to June 30), with contractors permitted to request annual fee increases between May 1 and May 20, not to exceed the Consumer Price Index for the West Region with a three percent maximum cap, subject to written contract amendment approval. Insurance requirements include Professional Liability with a combined single limit of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate, Commercial General Liability with the same limits for bodily injury and property damage, and Automobile Liability with a combined single limit of not less than $500,000 per occurrence. The RFQ documentation does not indicate any set-aside designations for disadvantaged enterprises or restrictions limiting organizational types that may respond to this procurement. No incumbent vendors or current contractors are identified in the available procurement materials. Interested vendors should note the posted date of March 19, 2026, and plan accordingly for quote preparation and submission within the specified timeframe.