2026-15 RFQ Portable Toilet Rental and Service.pdf

Revised 1/2026 Page 1

REQUEST FOR QUOTES (RFQ) #2026-15

Issue Date: March 19, 2026

Project Name: Portable Toilet Rental and Services Quote Due Date/Time: April 9, 2026, 2:00 PM PST Procurement Analyst: Juliana Snegireff Email: jsnegireff@clackamas.us Phone: 503-742-5447

SUBMIT QUOTES VIA EQUITY HUB’S BID LOCKER LOCATED AT

https://bidlocker.us/a/clackamascounty/BidLocker.

PLEASE NOTE: EMAIL SUBMISSIONS WILL NOT BE ACCEPTED.

1. ANNOUNCEMENT AND SPECIAL INFORMATION

Quoters are required to read, understand, and comply with all information contained within this Request for Quotes (“RFQ”). All quotes are binding upon Quoter for sixty (60) days from the Quote Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the time the expense is incurred. The Policy may be found at https://www.clackamas.us/finance/terms.html.

RFQ Documents can be downloaded from OregonBuys at the following address:

https://oregonbuys.gov/bso/ Document No. S-C01010-00016382. Prospective Quoters will need to sign in to download the information and that information will be accumulated for a Plan Holder's List.

Prospective Quoters are responsible for obtaining any addenda or clarifying questions from OregonBuys.

Submitting Quotes: Bid Locker Quotes will only be accepted electronically via a secure online submission service, Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed quote documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated above or as modified by Addendum.

LATE QUOTES WILL NOT BE ACCEPTED.

C. Quoters must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Quoters with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters may not communicate with County employees or representatives about the RFQ during the procurement process until the Procurement office has notified Quoters of the selected Quoter.

Communication in violation of this restriction may result in rejection of a Quoter.

2. SCOPE

The County, (including its component units of the Housing Authority of Clackamas County, Water Environment Services, Service District #5, Surface Water Management Agency of Clackamas

Procurement Division Public Services Building

2051 Kaen Road Oregon City, OR 97045

(503) 742-5444 (Office) mailto:jsnegireff@clackamas.us https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/finance/terms.html https://oregonbuys.gov/bso/ https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/how-to-bid-on-county-projects

Revised 1/2026 Page 2

County, Clackamas County Development Agency and North Clackamas Parks and Recreation District), seeks to obtain a price agreement/contract with qualified vendors to provide portable toilet rental and service at various locations throughout the County.

It is anticipated that County will award multiple contracts for this project. Service providers will be selected to enter into a three (3) year contract with the County. The resulting contract shall not exceed $150,000 during the life of the contract.

For each County fiscal year (July 1st to June 30th), the fees shall be fixed. Between May 1st and May 20th of each year, the Contractor may request an increase in the fees in an amount not to exceed the increase in the Consumer Price Index for the West Region (CPI-West Region) for a maximum of three percent (3%) and made effective beginning the next fiscal year end. Any such increase shall only be approved through a written Amendment to the Contract.

Scope of Services Work will include the supply, delivery, set up and maintenance of portable toilets at various sites throughout Clackamas County. Anticipated toilet style, delivery date, service duration and locations are listed below in the Locations Table. In addition, firms may provide a list of fees for other related optional services. It is anticipated that services will be requested at other locations throughout the County on an as-needed basis.

Quoted prices should include delivery and set up at site requested. Cleaning and stocking should be on weekly basis, unless otherwise requested by County. Cleaning includes pumping removal of waste, disinfection, refilling supplies and removal of litter or any other contaminated materials.

Disposal will be completed in accordance with all federal, state and local requirements. Under no circumstance will any spillage or contaminated material be left or dumped on the ground. Contractor will be responsible for condition of units and any vandalism thereto.

Contractor will keep a record of service for each location. This information will be submitted with their service invoices.

The resulting Contract(s) is intended to be On-Call. Although the master contract will be administered by the Procurement & Contract Services Division, departments will authorize specific services as needed and they will be the point of contact for those specific services.

Locations Table Locations may include, but are not limited to, the following:

LOCATION NAME ADDRESS NUMBER / TYPE OF

UNITS REQUESTED

MAY 1 – OCTOBER 1

Barton Park 19009 SE Barton Park Rd.

Boring, OR 97009

1 Regular 1 Handicapped Accessible

Carver Park 17966 S Clackamas River Dr.

Oregon City, OR 97045

1 Regular 1 Handicapped Accessible (2 Additional July 1 – August 31)

Metzler Park 24526 S Metzler Park Rd.

Estacada, OR 97023

1 Handicapped Accessible (1 Regular and 1 additional Handicapped Accessible June 1 – September 30)

Feyrer Park 16185 S Feyrer Park Rd.

Molalla, OR 97038

1 Regular 1 Handicapped Accessible

Boones Ferry Marina 26173 NE Boones Ferry Landing Aurora, OR 97002

1 Regular (1 Handicapped Accessible Year-Round)

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Wilhoit Springs Park 38160 S. Wilhoit Rd.

Molalla, OR 97038

1 Regular

Knight’s Bridge NW Knights Bridge Rd Canby, OR 97013

1 Regular 1 Handicapped Accessible

Wagon Wheel (Across from Arrowhead Golf – 28317 S Hwy 213)

Hwy 213 S Molalla, OR 97038 1 Regular 1 Handicapped Accessible

Feldheimer S Feldheimer Rd.

Estacada, OR 97023

1 Regular

Boring Facility 13305 SE Richey Rd Boring, OR 97009

1 Regular Year round rental

LOCATION NAME ADDRESS NUMBER / TYPE OF

UNITS REQUESTED

Frequency of Service

Sheriff Work Crew Trailer Owned by Sheriff’s Office

2106 A Kaen Road Parking Lot F Oregon City OR 97045

1 owned (mounted to trailer) Monthly Service Year Round

Community Corrections Work Crew Service Trailers

2106 A Kaen Road Parking lot F Oregon City, OR 97045

3 owned (mounted to trailers) 1 rented Monthly Service Year Round

Barton Park (Roads) 19009 SE Barton Park Rd, Boring, OR 97009

1 Regular Monthly Service Year Round

Marquam (Roads) 9324 S Wildcat Rd. Molalla, OR 97038

1 Regular Monthly Service Year Round

Canby Ferry (Roads) 4116 N Locust St, Canby, OR 97013

1 Regular Monthly Service Year Round

Abernethy Complex (Roads) Owned by Roads Dept.

902 Abernethy Road Oregon City OR 97045

1 owned Needs Monthly Service March - October

Various Work Locations (Roads)

During the work season March through October

5-6 Rented units as needed.

Can be anywhere from 1 to 12 weeks. March-October

3. SAMPLE CONTRACT

Submission of a Quote in response to this RFQ indicates Quoter’s willingness to enter into a contract containing substantially the same terms of the below referenced contract, which can be found at:

https://www.clackamas.us/finance/terms.html, with the below indicated requirements. No action or response to the sample contract is required under this RFQ. The applicable sample contract is the:

Goods & Services Contract (unless checked, item does not apply)

On-Call Services

The following insurance requirements will be applicable.

Professional Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for damages caused by error, omission or negligent acts.

Commercial General Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for Bodily Injury and Property Damage.

Automobile Liability: combined single limit, or the equivalent, of not less than $500,000 per occurrence for Bodily Injury and Property Damage.

https://www.clackamas.us/finance/terms.html

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4. QUOTE

Quotes should be short and concise with the following information:

A. Company background and experience performing this work;

B. Three references, with contact information, for similar volume of work completed;

C. Completed fee schedule;

D. Completed Clackamas County Certifications Page; and E. Any additional information that Clackamas County should take into consideration for the project or qualifications.;

5. EVALUATION

Quotes will be evaluated based on subjective factors including, but not limited to: Firm experience, price/fees and references.

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QUOTE CERTIFICATION FORM

RFQ #2026-15

Submitted by: ____________________________________________________________________ (Must be entity’s full legal name)

Each Quoter must read, complete and submit a copy of this Clackamas County Certification with their Quote. Failure to do so may result in rejection of Quote. By signature on this Certification the undersigned certifies that they are authorized to act on behalf of the Quoter and that under penalty of perjury the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Quoter is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS

305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Quoter to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Quoter has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Quoter or will Quoter discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST

The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFQ, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Quoter to submit this Quote. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a quote for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFQ (including any attachments); and

2. Are an authorized representative of the Quoter, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Quote or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFQ and Quote; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFQ.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State: ____________________

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CLACKAMAS COUNTY

INSTRUCTIONS TO QUOTERS

Quotes are subject to the applicable provisions and requirements of the Clackamas County Local Contract Review Board Rule C-047-0270 (Intermediate Procurements) and Oregon Revised Statutes.

QUOTE PREPARATION

1. QUOTE FORMAT: Quotes must be must be submitted as indicated in the RFQ.

2. CONFORMANCE TO RFQ REQUIREMENTS: Quotes must conform to the requirements of the RFQ. Unless otherwise specified, all items quoted are to be new, unused and not remanufactured in any way. Any requested attachments must be submitted with the quote and in the required format. Quote prices must be for the unit indicated on the quote. Failure to comply with all requirements may result in quote rejection.

3. ADDENDA: Only documents issued as addenda by Clackamas County serve to change the RFQ in any way. No other directions received by the Quoter, written or verbal, serve to change the RFQ document. NOTE: IF YOU HAVE RECEIVED A COPY OF THE RFQ, YOU SHOULD CONSULT OREGONBUYS (https://oregonbuys.gov/bso/view/login/login.xhtml) TO ENSURE

THAT YOU HAVE NOT MISSED ANY ADDENDA OR ANNOUNCEMENTS. QUOTERS

ARE NOT REQUIRED TO RETURN ADDENDUMS WITH THEIR QUOTE. HOWEVER,

QUOTERS ARE RESPONSIBLE TO MAKE THEMSELVES AWARE OF, OBTAIN AND

INCORPORATE ANY CHANGES MADE IN ANY ADDENDA ISSUED, AND TO

INCORPORATE ANY CHANGES MADE BY ADDENDUM INTO THEIR FINAL QUOTE.

FAILURE TO DO SO MAY, IN EFFECT, MAKE THE QUOTER'S QUOTE NON-

RESPONSIVE, WHICH MAY CAUSE THE QUOTE TO BE REJECTED.

4. USE of BRAND or TRADE NAMES: Any brand or trade names used by Clackamas County in the specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition.

Quoters may submit quotes for substantially equivalent products to those designated unless the RFQ provides that a specific brand is necessary because of compatibility requirements, etc. All such brand substitutions shall be subject to approval by Clackamas County.

5. PRODUCT IDENTIFICATION: Quoters must clearly identify all products quoted. Brand name and model or number must be shown. Clackamas County reserves the right to reject any quote when the product information submitted with the quote is incomplete.

6. FOB DESTINATION: Unless specifically allowed in the RFQ, QUOTE PRICE MUST BE F.O.B. DESTINATION with all transportation and handling charges included in the Quote.

7. DELIVERY: Delivery time must be shown in number of calendar days after receipt of purchase order.

8. EXCEPTIONS: Any deviation from quote specifications, or the form of sample contract referenced in this RFQ, may result in quote rejection at County’s sole discretion.

9. SIGNATURE ON QUOTE: Quotes must be signed by an authorized representative of the Quoter. Signature on a quote certifies that the quote is made without connection with any person, firm or corporation making a quote for the same goods and/or services and is in all respects fair and without collusion or fraud. Signature on a quote also certifies that the Quoter has read and fully understands all quote specifications, and the sample contract referenced in this RFQ (including insurance requirements). No consideration will be given to any claim resulting from quoting without comprehending all requirements of the RFQ.

10. QUOTE MODIFICATION: Quotes, once submitted, may be modified in writing before the time and date set for quote closing. Any modifications should be signed by an authorized representative, and state that the new document supersedes or modifies the prior quote. Quoters may not modify quotes after quote closing time.

11. QUOTE WITHDRAWALS: Quotes may be withdrawn by request in writing signed by an authorized representative and received by Clackamas County prior to the Quote Due Date/Time.

Quotes may also be withdrawn in person before the Quote Due Date/Time upon presentation of appropriate identification.

12. QUOTE SUBMISSION: Quotes may be submitted by returning to Clackamas County Procurement Division in the location designated in the introduction of the RFQ; however, no oral https://oregonbuys.gov/bso/view/login/login.xhtml

Revised 1/2026 Page 7 or telephone quotes will be accepted. Envelopes, or e-mails containing Quotes should contain the RFQ Number and RFQ Title.

QUOTE EVALUATION AND AWARD

1. PRIOR ACCEPTANCE OF DEFECTIVE PROPOSALS: Due to limited resources, Clackamas County generally will not completely review or analyze quotes which fail to comply with the requirements of the RFQ or which clearly are not the best quotes, nor will Clackamas County generally investigate the references or qualifications of those who submit such quotes.

Therefore, neither the return of a quote, nor acknowledgment that the selection is complete shall operate as a representation by Clackamas County that an unsuccessful quote was complete, sufficient, or lawful in any respect.

2. DELIVERY: Significant delays in delivery may be considered in determining award if early delivery is required.

3. CASH DISCOUNTS: Cash discounts will not be considered for award purposes unless stated in the RFQ.

4. PAYMENT: Quotes which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

5. INVESTIGATION OF REFERENCES: Clackamas County reserves the right to investigate references and or the past performance of any Quoter with respect to its successful performance of similar services, compliance with specifications and contractual obligations, and its lawful payment of suppliers, sub-contractors, and workers. Clackamas County may postpone the award or execution of the contract after the announcement of the apparent successful Quoter in order to complete its investigation. Clackamas County reserves the right to reject any quote or to reject all quotes at any time prior to Clackamas County's execution of a contract if it is determined to be in the best interest of Clackamas County to do so.

6. CLARIFICATION: Clackamas County reserves the right to seek clarification of each Quote, or to make an award without further discussion of Quotes received.

7. METHOD OF AWARD: Clackamas County reserves the right to make the award by item, groups of items or entire quote, whichever is in the best interest of Clackamas County.

8. QUOTE REJECTION: Clackamas County reserves the right to reject any and all quotes for any reason including, but not limited to, a Quoter’s failure to constitute as a responsible bidder under ORS 279B.110 and LCRB C047-640-1-c-F-iii.

9. QUOTE RESULTS: Quoters who submit a quote will be notified of the RFQ results. Awarded quote files are public records and available for review by submitting a public records request or by appointment.