RFQ # 03-0815Coalinga-Avenal Safety Rest Area Southbound

The State of California Department of Rehabilitation has issued an informal competitive solicitation (RFQ #03-0815) for the procurement of four vending machines to be installed at the Coalinga-Avenal Safety Rest Area Southbound on Interstate 5 South in Coalinga, California. The solicitation seeks quotes for one hot drink coffee vending machine, one combo snack and beverage vending machine, one drink vending machine, and two snack vending machines. All equipment must be newly manufactured, not reconditioned, and feature outdoor-rated construction with dual-pane Lexan fronts, built-in heaters, reinforced components to prevent tampering, and black front facing with a unified key-alike system. Vendors must deliver, install, and fully operationalize all equipment within five weeks (35 calendar days) of order receipt, coordinate delivery scheduling a minimum of two weeks in advance, remove eight existing vending machines for recycling or trade-in credit, provide complete installation services including unit leveling, strapping, programming, testing, and end-user training, and submit detailed invoices with serial numbers and warranty information. Pricing responses must itemize freight and shipping charges (FOB Destination), setup costs including programming and vendor training, installation and labor charges with hourly rates, trade-in or removal value of existing machines, and warranty details as separate line items. Award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements. Questions must be submitted no later than three business days prior to the deadline, with all quotes due by February 24, 2026, at 2:00 p.m., submitted via email to Jim Abad (Jim.Abad@dor.ca.gov) or Tiffany Baker (Tiffany.Baker@dor.ca.gov) at the Department of Rehabilitation's Procurement Unit.

Bidders must comply with multiple California state procurement requirements, including submission of a Payee Data Record (STD Form 204), California seller's permit, post-consumer recycled content certification, Bidder Declaration Form (GSPD-05-105), Darfur Contracting Act certification, and federal debarment certification. Small business preferences apply to this administrative purchase, and Disabled Veteran Business Enterprise (DVBE) and other disadvantaged enterprise status certifications are available, though the DVBE incentive has been waived for this solicitation. Bidders must also certify they are not debarred from federal contracts and do not appear on California's top 500 tax delinquency lists, and should acknowledge acceptance of State of California Bidder Instructions and General Provisions. Target Area Contract Preference Act (TACPA) eligibility applies for California-based companies, and bidders must provide notification if generative artificial intelligence will be used in contract performance. No budget range or award value is specified in the solicitation documents. All agreements with the State of California will include General Terms and Conditions by reference, available at http://www.dgs.ca.gov/pd or obtainable in hard copy from the listed procurement analysts.