Attachment__3_-_Delivery_Installation_Instructions.docx
DOCX document 35 KB Posted
- Solicitation number
- RFQ 030815
- Issued by
- California
About this file
This is a Delivery and Installation Instructions document for the State of California's RFQ #03-0815, an informal competitive solicitation for vending machines at the Coalinga-Avenal Safety Rest Area Southbound location on I-5 South in Coalinga, California. The solicitation seeks four vending machines: one hot drink coffee vending machine, one combo snack and beverage vending machine, one drink vending machine, and two snack vending machines. Vendors must coordinate delivery scheduling a minimum of two weeks in advance with the Buyer's Evaluation Panel (BEP) Vendor and Buyer's Evaluation Committee (BEC) to confirm machine placement, configurations, and security requirements. All equipment must be delivered, installed, and fully operational within five weeks (35 calendar days) after receipt of order, with failure to meet this deadline potentially constituting a breach of contract subject to termination for default.
The delivery and installation requirements mandate that vendors provide new, not reconditioned, equipment with outdoor-rated construction featuring dual-pane Lexan fronts, built-in heaters, and reinforced components to prevent tampering. Vendors must remove eight existing vending machines and transport them to a recycler unless offering trade-in value, while also providing complete installation services including unit leveling, strapping, programming, testing, and end-user training. All eight machines must feature black front facing and use one key-alike system. Vendors are required to remove all packing materials post-installation, obtain recycler receipts, and submit detailed invoices listing serial numbers, warranty information, and delivery location details to expedite payment. No drop shipping, substitutions without written approval, or lift-gate trucks are permitted, and equipment must be set in place side-by-side and banded together at installation.
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Other files
| File | Type | Posted |
|---|---|---|
| std204.pdf | ||
| Bidder_Declaration.docx | DOCX document | |
| DGS_PD_843.pdf | ||
| RFQ_Letterhead.docx | DOCX document | |
| Attachment__2_Specifications_for_Vending_Machines.docx | DOCX document | |
| DR815_Request_for_Quote.pdf | ||
| Darfur_Contracting_Act_Cert_form.docx | DOCX document | |
| Post-Consumer_Recycled_Content_Certification.pdf | ||
| Attachment__1_-_Request_for_Quote_Requirements_(VM).docx | DOCX document |
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Text version
Coalinga-Avenal Safety Rest Area Southbound Location 03-0815 Informal Competitive
ATTACHMENT #3 DELIVERY / INSTALLATION REQUIREMENTS
Location:
Coalinga-Avenal Safety Rest Area Southbound I-5 South Coalinga, CA 93210
Vendor Instructions:
· Must contact BEP Vendor and BEC to coordinate delivery date, time, verifying machine placement, configurations, and security / clearance requirements.
· Truck w/ lift-gate required.
· No drop shipping.
· No substitutes without a written consultation.
· Please include in your bid the removal of 8 old vending machines if not offering Trade in, then move item(s) from location to the recycler.
· Black front facing for all 8 vending machines.
· One key alike for all 8 vending machines.
· Complete delivery, leveling, installation, strapping, programming, testing, and onsite training to end user.
· Remove all the packing materials after installation is completed.
· Invoices will be signed upon completion of all PO requirements.
· Must include recycler receipt and invoice for payment.
· To expedite payment, invoices must include a complete description of each unit, including delivery location number and address, brand, model, serial number, warranty on parts and labor.
· This machine needs to be for outdoor use, heavier cabinet, dual pane Lexan front with built-in heater, reinforced panels and hinges and key areas to prevent pry in.
Scheduling:
MUST BE COORDINATED 2 WEEKS IN ADVANCE. Must contact BEP Vendor and BEC to coordinate delivery date and time, verify machine placement, configurations, and security / clearance requirements.
Delivery And Installation Requirements:
Equipment to be delivered, set-in-place, installed as per manufacturer’s instructions, remove existing unit(s) and all packing material. Installation must include testing to ensure proper working condition and training of operational features, including suggested operating procedures for coin mechanisms and bill validators, as well as preventative maintenance of vending units (proper cleaning of machine(s), air filters, inlet screens, etc.). It is imperative Supplier provide all necessary components required to complete delivery, set-up, and programming of new machine(s).
NOTE: Vending machines to be set in place, side by side, and banded together at time of installation.
Delivery Terms:
Delivery terms, as specified in paragraph 15 of the General Terms and Conditions, indicates Contractor’s responsibility for the furnishing of equipment and completed installation within 5 weeks (35 calendar days) After Receipt of Order (ARO). Upon the 35th day, equipment specified in this order is to be in place and fully operational. Contractor shall strictly adhere to the delivery terms and schedule as specified in this solicitation. Failure to comply with the delivery requirements may be considered a breach of contract under paragraph 24, entitled “Termination for Default” and paragraph 26, entitled “Rights and Remedies of the State for Default”, resulting in contract termination.
NOTE: In the event delivery terms cannot be met as specified, the awarded Contractor is responsible for notifying BEP within 10 days of receiving this order.
Existing Equipment:
Bid must include an offer for trade-in value OR declaration to move existing equipment to recycler. Prior to equipment transfer, the barcodes, as noted below, must be removed, and returned to the department at the time of invoicing, with a recycling receipt (if applicable). Payment will be delayed if barcodes are not received with invoice. Supplier shall NOT accept any substituted machines or barcodes for removal from premises.
Substitutions, Inspection, Acceptance, and Rejection:
As noted in paragraphs 16, and 17 of the General Terms and Conditions, substitution of goods may not be tendered without advance written consent of the Buyer. All goods may be subject to inspection by the State or its authorized representatives, therefore subject to rejection.
Newly Manufactured Goods:
All Goods furnished under this contract shall be newly manufactured Goods; used or reconditioned Goods are prohibited.
End of Attachment Attachment #3 – Coalinga-Avenal Safety Rest Area Southbound Page 1 of 3
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