RFP#408300 Capital Improvement Program Support Services

The Hampton Roads Sanitation District (HRSD), a political subdivision of the Commonwealth of Virginia, is requesting proposals for consulting services to support its Program Support Office and Capital Improvement Program under RFP#408300, with proposals due September 30, 2026 at 2:30 p.m. EST.

The scope encompasses portfolio, program, and project management support; CIP planning and controls; change management, communication, and training; Project Management Information Systems (PMIS) and innovation/artificial intelligence tools; and miscellaneous support tasks. HRSD anticipates a multi-year estimated use contract with no guaranteed minimum hours or tasks, with compensation based on individual task orders. Staff augmentation is required for at least the first two years, with three specific positions—Program Support Manager, Business Process Analyst, and Program Support Analyst—expected to work on-site at HRSD's Virginia Beach office.

Minimum qualifications require the Program Support Manager to hold PMP or PgMP certification with ten years of capital program management experience; the Business Process Analyst to have ten years of capital planning and business process evaluation experience; and the Program Support Analyst to have seven years of experience with Project Management Information Systems, Oracle Unifier, and software integration. Offerors must provide at least five references demonstrating prior experience across all six focus areas and may satisfy qualifications collectively through teaming firms.

Proposals will be evaluated on a 100-point scale addressing proposed approach, firm and personnel experience, understanding of HRSD's PSO role, change management philosophy, organizational structure, and quality approach. Compensation is based on approved hourly labor rates and deliverables submitted through individual task orders. Proposals must include qualifications and experience, technical approach, appendices with resumes and references, and labor rates with multipliers; a nominal $1.00 bid should be submitted online through HRSD's Oracle ERP system.

A pre-proposal conference is scheduled for September 9, 2026 at 1:00 p.m. EST via Microsoft Teams. Interviews are tentatively scheduled for November 2, 2026, with a notice of decision to award anticipated November 20, 2026. The contract is governed by Virginia law and HRSD's Procurement Policy, incorporating industry standards from the Project Management Institute and Association for the Advancement of Cost Engineering.