RFP026-34 BOE Emergency Alert System

Meriden Public Schools (MPS) in New Haven County, Connecticut, is issuing Request for Proposal RFP026-34 for a comprehensive wearable emergency alert system to be implemented at Washington Middle School. The procurement seeks a discreet panic button system for approximately 50 staff members, with potential future district-wide expansion. The emergency alert system must integrate with existing Mutualink Emergency Response and Bogen public address systems, providing both audible and visual emergency notifications. Key system requirements include wearable devices with accidental activation prevention, campus-wide connectivity with indoor location tracking, multi-level alert capabilities, automatic public address announcements, lighting system integration, and real-time two-way communication between users and administrators. The evaluation criteria are weighted across multiple performance categories, totaling 100 points, with implementation costs receiving 30 points, recurring annual costs 10 points, interoperability 20 points, prior experience 5 points, system expandability 5 points, responsiveness 10 points, and technical merit 20 points. The RFP was released on November 21, 2025, with a question submission deadline of December 8, 2025 at 4:00 PM and a proposal response deadline of December 15, 2025 at 11:00 AM. Proposals must be submitted electronically through the City eProcurement Portal in two parts: Qualifications and Fees/Proposal.

The RFP does not specify set-aside designations or restrictions on respondent organizations. The system must integrate with existing Mutualink Incident Response System and Bogen Intercom and Speaker system, indicating a preference for vendors familiar with these technologies. While no specific budget range is explicitly stated, the evaluation criteria suggest a focus on cost-effectiveness, with significant point allocations for implementation and recurring costs. Vendors must provide general liability insurance, workers compensation coverage, and any additional insurance required by the City's Risk Manager. The successful contractor will be required to obtain necessary permits and maintain state certifications. The contract will be formalized through a Purchase Order and Standard Professional Services Agreement, with the City reserving the right to reject any or all proposals, negotiate contract terms, award to multiple vendors, and waive minor inconsistencies. Payment to the selected vendor will be made no less than 30 days following completion of services, with the City exempt from federal excise and Connecticut state sales and use taxes.