Evaluation_Criteria.pdf
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- Attached to
- RFP026-34 BOE Emergency Alert System
- Solicitation number
- RFP026-34
- Issued by
- New Haven County, Connecticut
About this file
This Evaluation Criteria document outlines the scoring framework for Meriden Public Schools' Request for Proposal 026-34 for a comprehensive wearable emergency alert system in Connecticut. The RFP seeks proposals for a discreet panic button system designed for approximately 50 staff members at Washington Middle School, with potential for future district-wide expansion. The system must integrate seamlessly with existing Mutualink Incident Response and Bogen Intercom and Speaker systems, provide campus-wide connectivity with indoor location tracking capabilities, and enable multi-level alerts with automatic public address announcements and lighting system integration. The RFP was released November 21, 2025, with a question submission deadline of December 8, 2025 at 4:00 PM and a proposal response deadline of December 15, 2025 at 11:00 AM. Proposals must be submitted electronically through the City eProcurement Portal in two parts: Qualifications and Fees/Proposal.
The evaluation criteria total 100 points, with implementation costs weighted most heavily at 30 points, followed by technical merit at 20 points and interoperability at 20 points. Annual recurring costs account for 10 points, responsiveness for 10 points, prior experience for 5 points, and system expandability for 5 points. Technical merit evaluation includes assessment of the solution's quality, service level agreements, compliance with project scope requirements, timeline adherence, and service commencement timing. Interoperability evaluation focuses on compatibility with both the Mutualink system (10 points) and Bogen system (10 points). Responsiveness scoring considers vendor promptness in communications and participation in optional on-site walkthroughs, as well as proximity of local sales and service offices with available assigned representatives. The RFP indicates no specific budget constraints and does not specify set-aside designations or restrictions on respondent organizations. Selected vendors must provide general liability insurance, workers compensation coverage, and comply with any additional insurance requirements established by the City's Risk Manager.
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Evaluation Criteria
Applicants will select the most cost‐effective proposals with price products and services being the primary factor (most heavily weighted).
Factor Possible Points
Description
Price‐ Implementation Costs
30 Price of hardware and software needed to implement the wearable badge and enhanced communications solution (primary factor)
Price‐Recurring Costs
10 Annual recurring costs associated with the proposed solution
Prior Experience 5 ‐Experience with Meriden Public Schools and similar projects and references (5 points)
Interoperability 20 ‐Compatibility with Mutualink Incident Response System (10 points)
‐Compatibility with Bogen Intercom and Speaker system (10 points)
Expandability 5 ‐Ability to add‐on to the system at initial site, as well as additional school sites
Responsiveness 10 ‐Responsiveness of the offeror‐replied promptly to emails, attended optional on‐site walk through if applicable (5 points)
‐Proximity of sales and service offices, Assigned representative is available locally (5 points)
Technical Merit 20 ‐Quality / technical merit of the proposed solution to meet needs of the applicant. Service level agreement if applicable (10 points)
‐Compliance with listed requirements of the project scope and proposal requirements, whether or not the proposal includes all information requested; timelines met, services will commence as requested by applicant (10 points)
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