RFP025-013 Consulting Services for Disaster Recovery and FEMA Public Assistance

The City of Thomson, Georgia, has issued Request for Proposals (RFP 025-013) to procure professional consulting services for Disaster Recovery and FEMA Public Assistance. This is a competitive sealed procurement seeking qualified consulting organizations to provide comprehensive advisory, financial management, procurement, information technology, insurance assessment, hazard mitigation, and emergency management support services related to disaster recovery operations and FEMA Public Assistance programs. Proposers must demonstrate extensive knowledge of FEMA Public Assistance, Hazard Mitigation, and other federal and state disaster recovery programs, along with expertise in compliance with Title 44 CFR and 2 CFR 200. The consultant will be responsible for providing all materials and services necessary to support the City's disaster recovery efforts on a project-by-project basis with invoicing structured to ensure FEMA reimbursement eligibility as direct administrative costs. Evaluation criteria include past performance on similar projects (30%), firm qualifications and experience (20%), project approach and methodology (20%), price proposal and fee schedule (20%), and technical approach quality (10%). The proposal deadline is October 31, 2025, at 2:00 P.M., with public opening at 2:15 P.M. the same day; four copies of the bid response plus one original must be submitted to the City of Thomson Finance Department. The initial contract term is twelve months, with four optional twelve-month renewal periods available, and contract adjustments may be requested within thirty days of the contract term's end based on Consumer Price Index (CPI-U, South Region, All Items) percentage increases.

The RFP does not specify set-aside designations or restrictions limiting responses to particular enterprise categories. However, the City requires selected contractors to comply with federal suspension and debarment requirements, equal employment opportunity provisions, and immigration compliance per Georgia law. Contractors must provide 110 percent Performance and Payment bonds within ten days of the Notice of Intent to Award, and maintain commercial general liability insurance of $1,000,000 per person/$2,000,000 per occurrence, automobile insurance of $1,000,000 per person/$2,000,000 combined single limit, workers' compensation coverage, and professional liability/errors and omissions insurance of $2,000,000. No incumbent vendors or current contractors are identified in the procurement documentation. This is structured as a pre-event contract with no immediate cost to the City of Thomson, and the City does not guarantee a minimum contract value; all funding is anticipated to be provided through FEMA financial assistance, making the award value contingent upon actual disaster recovery projects undertaken.