RFP - Willamette Activity Center Rooftop Solar Installation Project

The Oregon Clean Power Cooperative has issued a Request for Proposals (RFP) for the City of Oakridge's Willamette Activities Center Solar and Batteries Project, seeking a comprehensive turnkey solar installation solution. The project involves installing a 125 kW DC solar photovoltaic system and 120 kWh battery energy storage system at 47674 School Street in Oakridge, Oregon. Proposals are due by November 7, 2025, at 5:00 PM PST, with a mandatory site visit scheduled for October 21, 2025, at 1:00 pm. The evaluation criteria will be weighted as follows: 40% price, 30% proposed equipment, and 30% similar project experience and project team qualifications. Proposed deliverables include a solar array designed with 450 W Heliene Bifacial panels in portrait orientation, three Sol-Ark 30K-3P-208V hybrid inverters, and a battery storage system configured to support priority loads during grid outages. The project timeline includes re-roofing by November 30, 2025, electrical service upgrade by April 2026, and construction to begin by June 2026, with an expected notice of award on November 25, 2025.

The project is funded through a 2024 ODOE C-REP Grant and requires full compliance with City of Oakridge and state local codes. While no specific set-aside designations or restrictions on responding organizations are explicitly mentioned, the detailed technical requirements and evaluation criteria suggest a preference for experienced solar installation contractors with demonstrated capabilities in similar municipal projects. The building, originally constructed in 1952 and previously used as a community center, was closed in 2022 due to electrical and roof issues and has since received funding for renovation and solar implementation. Although the exact project budget is not specified, the comprehensive nature of the installation, including both solar photovoltaic and battery storage systems, indicates a significant investment in municipal infrastructure modernization. The successful vendor will need to demonstrate technical expertise in solar installation, battery storage integration, and the ability to work within the constraints of a historic municipal facility.