RFP Town of Parker Holiday Lighting

The Town of Parker, Colorado, located in Douglas County, is issuing Request for Proposal (RFP) 26-006 to procure comprehensive holiday decoration services including furnishing, installation, maintenance, and removal of commercial-grade holiday lighting and decorations throughout municipal locations. The project scope encompasses eight primary sites: O'Brien Park, the Schoolhouse, Ruth Chapel, Mainstreet corridor, South Pikes Peak Drive, Town Hall, PACE Center, and Discovery Park. Deliverables include installation of C-7 and C-9 lights on trees, 2D snowflakes in 36" and 48" sizes, lit garland wrapping with bows, icicle lights, electronic timers, and a 24-foot artificial panel tree, with all installations meeting specific commercial-grade standards including defined light spacing, bow dimensions, and installation heights. The selected supplier must provide all decorations, personnel, equipment, tools, power cords, materials, and supervision necessary for project completion. Installation must commence October 1, 2026, with completion by November 20, 2026, followed by maintenance through January 15, 2027, and removal completion within two weeks of deactivation. A pre-proposal Teams meeting is scheduled for March 16, 2026, at 10:00 a.m. MST, with question submission deadlines of March 19, 2026, at 10:00 a.m. MST, and proposal submissions due March 27, 2026, at 10:00 a.m. MST through the Bonfire procurement portal. Evaluation criteria weighted at 30% for Supplier Experience and Qualifications, 20% for References, 20% for Operational Capability and Schedule Ability, and 30% for Project Costs will determine contract award based on best value methodology, with the Town reserving rights to negotiate and request best and final offers.

The RFP documentation does not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Proposers must demonstrate operational capability through documentation of employee count, equipment inventory, and service delivery assets, and must provide four to five references from similar projects. The supplier assumes full responsibility for any landscape, concrete, irrigation system, or structural damage occurring during installation, maintenance, or removal phases. The Town will provide adequate power and monitor lighting function while the supplier bears all material, equipment, and labor costs. Specific pricing information must be submitted on the Holiday Lighting Pricing Form provided in solicitation documents, with line items required for each decorative element and location, though specific budget ranges or award values are not disclosed in the available documentation.