RFP Strategic Plan- Senior Citizens Department

Summit County, Utah is issuing a Request for Proposals (RFP) for strategic planning professional services to develop a comprehensive strategic plan for the County's Senior Citizens program. The procurement seeks qualified firms with experience in strategic planning, consulting, gap analysis, financial analysis, public engagement, and meeting facilitation. The County serves approximately 45,000 residents, with seniors aged 60 and older comprising 24% of the population (9,814 people), and operates three senior centers—North Summit, South Summit, and Park City—that provide weekly congregate meals and monthly activities. Key deliverables include demographic analysis, community needs assessment, inventory and evaluation of existing services and facilities, gap analysis and service optimization, strategic plan development with stakeholder engagement, a Continuing Care Retirement Community (CCRC) feasibility study, and presentation materials suitable for County Council and public meetings, all in editable electronic formats. Respondents must submit a letter of interest, executive summary, organizational information, at least three relevant project references, a narrative describing approach and philosophy, and a separate fee proposal with flat-rate costs and hourly rates for additional services. The RFP evaluation criteria assign 30% weighting to organization, resources, and personnel; 30% to demonstrated project experience and approach; 15% to project schedule; 15% to costs; and 10% to selection committee discretion. The deadline for questions is February 6, 2026, at 5:00 p.m. Mountain Daylight Time, proposals are due February 20, 2026, at 5:00 p.m. Mountain Daylight Time, interviews are scheduled for February 26, 2026, and contract commencement is anticipated for March 16, 2026.

The RFP documentation does not specify set-aside designations or restrictions on the types of organizations eligible to respond, nor does it identify incumbent vendors or current contractors. There is no mention of specific infrastructure or technology integration requirements. Selected respondents must execute the County's standard agreement and maintain comprehensive insurance coverage, including workers' compensation insurance (minimum $500,000 per accident), commercial general liability insurance (minimum $1,000,000 per occurrence/$3,000,000 aggregate), commercial automobile liability insurance (minimum $2,000,000 per occurrence), professional liability/errors and omissions insurance (minimum $1,000,000 per occurrence), and technology errors and omissions insurance (minimum $5,000,000), with Summit County named as an additional insured on all policies. The County reserves the right to terminate the contract for convenience with 30 days' written notice or for cause with 10 days to cure after receiving a default notice. The RFP does not disclose a specific budget or award value range, leaving the contract amount to be determined through the proposal evaluation and selection process.