RFP Sourcing Event - Provider Data Management_Credentialing Verification Office RFP

Open State & local contract opportunity Posted

Solicitation number
Doc2075995037
State
North Carolina
Responses due

Opportunity facts

Opportunity details come from evp.nc.gov. Updated .

About this opportunity

The North Carolina Department of Health and Human Services, Division of Health Benefits, is requesting proposals for a Provider Data Management/Credentialing Verification Organization (PDM/CVO) solution under RFP 30-2026-017-DHB, with proposals due August 21, 2026 at 2:00 p.m. EST. A pre-proposal conference is scheduled for June 17, 2026, and written questions are due June 26, 2026.

The PDM/CVO will be a cloud-based Software as a Service (SaaS) solution (commodity 811620) that consolidates provider data management, enrollment, credentialing, verification, and data-sharing functions as part of the Medicaid Integrated Modular Solution (MIMS) replacing the legacy Medicaid Management Information System (MMIS). The solution must meet National Committee for Quality Assurance (NCQA) standards and support Medicaid Information Technology Architecture (MITA) 3.0 compliance.

Key deliverables include web-based and operations portals, automated credentialing workflows, document and correspondence management, reporting and analytics dashboards, integration with external verification sources and other MES modules, and a toll-free provider call center with Interactive Voice Response (IVR) and Customer Relationship Management (CRM) tools. The vendor must establish and operate an NCQA-compliant Credentialing Committee, manage delegated enrollment and credentialing for qualifying hospitals and health systems, and conduct federal site visit screenings for moderate and high-risk providers. All maintenance, configuration updates, defect corrections, and system research are included in the contract; system enhancements beyond scope will be managed through a Necessary System Change hourly pool.

The vendor must comply with NIST 800-53 controls, provide current independent third-party security certifications (FedRAMP, SOC 2 Type 2, ISO 27001, or HITRUST preferred), and integrate with the statewide NCID identity management system. Data conversion and migration of approximately 4.25 million documents and all legacy provider data must be completed with state approval at each phase.

The initial contract term is five years with two optional one-year renewal periods. System demonstrations are estimated for January 5, 2027, with award anticipated by June 1, 2027.

Opportunity text

The Purpose of this Request for Proposal (RFP) is the for the North Carolina Department of Health and Human Services (NCDHHS), Division of Health Benefits (DHB or Department), to solicit offers for the acquisition for the Provider Data Management Credentialing Verification Organization (PDM/CVO). Medicaid Integrated Modular Solution (MIMS) NCDHHS is replacing the Department's Medicaid Management Information System (MMIS) with a Medicaid Enterprise System (MES), also referred to as the Medicaid Integrated Modular Solution (MIMS). MIMS will be implemented through a multi-phase initiative, the MMIS Replacement Project. The MMIS Replacement Project will implement a series of interrelated modules. These modules will have functionality designated by the Centers for Medicare and Medicaid (CMS) in support of obtaining compliance with Medicaid Information Technology Architecture (MITA) 3.0 Framework and CMS certification for each module. The future PDM/CVO solution is envisioned as a centralized Provider Data Management/Credentialing Verification Organization (PDM/CVO) solution that will support the Agency's provider data management functions including data intake, data management, enrollment, credentialing, data sharing and data archiving throughout the provider life cycle. The solution will also meet National Committee for Quality Assurance (NCQA) standards and enhance provider credentialing through centralized CVO features that include a Credentialing Committee and delegated enrollment and credentialing. The PDM/CVO solution will consist of the below high-level items: Consolidate all provider data to reduce administrative redundancy for providers. Simplify enrollment, data maintenance and revalidation processes. Facilitate centralized credentialing on behalf of NCDHHS payers and health plans. Potentially mitigate reimbursement errors caused by outdated provider data. Allow for delegated enrollment and credentialing. Aligning North Carolina's credentialing process with NCQA standards. Establish a representative centralized Credentialing Committee with representatives from NCDHHS payers and health plans. The NC MIMS system will modernize and transform North Carolina Medicaid and its sister divisions, including the Division of Mental Health (DMH) and Division of Public Health (DPH). NC MIMS will improve the Provider and Medicaid beneficiary experience across the enterprise.

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