RFP Sendera Springs Library Furniture Purchase and Installation

The City of Fort Worth is seeking proposals for the Sendera Springs Library Furniture Purchase and Installation project, a comprehensive procurement to acquire furniture, fixtures, and equipment (FF&E) for a new library branch scheduled to open in December 2026. The project, funded through the 2022 Bond Program, requires a qualified vendor with a minimum of five years' experience providing FF&E services for public libraries, schools, or municipal facilities. Specific requirements include developing FF&E layout and specifications, purchasing and project management, delivery and installation, and post-installation services such as walkthroughs, warranty documentation, and maintenance manual preparation. All furniture must meet commercial-grade durability standards, ADA compliance requirements, low VOC finishes, and fire resistance standards. The proposal will be evaluated on a "best value" basis, with 100 available points distributed across cost (15 points), small business participation (25 points), past performance (25 points), qualifications and experience (20 points), and schedule and project management (15 points). Proposals are due by January 8, 2026, and must be submitted electronically through the City's Euna Portal, with a public proposal opening scheduled approximately at 2:00 PM CST at Fort Worth City Hall following the close date.

The City of Fort Worth has established a 30 percent small business participation goal for this solicitation, requiring at least 30 percent of the total awarded contract value to be subcontracted or spent with certified small businesses located in Tarrant, Wise, Johnson, Parker, or Denton County. Small businesses must hold current certification from a City Manager-approved organization, and bidders must complete a Small Business Utilization Form detailing their approach to meeting this goal. Proposers must submit small business certifications, at least three reference letters from similar public or municipal projects, a statement of qualifications, a purchasing plan and timeline, and completed pricing in the specified bid table format. The contract will have an initial one-year term with up to four one-year renewal options, and while specific contract value is not disclosed, vendors must maintain insurance coverage including $1,000,000 per occurrence commercial general liability, $1,000,000 automobile liability, statutory workers' compensation, and $1,000,000 professional liability insurance. The City reserves the right to request best and final offers, conduct negotiations with selected proposers, and award to single or multiple vendors as deemed most advantageous.