5-RFP-04-Authorized Signature and Questionnaire.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

AUTHORIZED SIGNATURE AND QUESTIONNAIRE

RFP Ref. #: 26-0039 Doc. Ref#: RFP-04 Page 1 of 5 RFP Title: Sendera Springs Library Furniture Purchase and Installation

City of Fort Worth Bidder/Supplier ID:____________________________________ Legal Name of Proposer:

D/B/A Name of Proposer:

Federal Id Number (TIN):______________________________________________ Address:

Name of the Authorized Representative: __________________________________ Title: _____________________________________________________________ The undersigned, by his/her signature, represents that he/she is submitting a binding Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.

The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.

Signature of the Authorized Representative: _____________________________ Email: Phone:

Name of Contact Person - 1:

Title of Contact Person - 1:

Email: Phone:

Name of Contact Person - 2:

Title of Contact Person - 2:

Email: Phone:

Name of Contact Person - 3:

Title of Contact Person - 3:

Email: Phone:

RFP Ref. #: 26-0039 Doc. Ref#: RFP-04 Page 2 of 5

Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.

1.0 Length of time in business: _______________________________________

2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes_______ No________

3.0 Is your business or any of its principals under criminal investigation?

Yes_______ No________ Have you answered Yes to either Question 2 or 3 above? Please provide the details outlining the situation on a separate document with the submission of this form.

4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?

Yes_______ No________

5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net 15, etc.)

6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information see RFP-01, Section 15.4.

Pages with information believed to be Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

7.0 How many years has your firm provided Furniture, Fixtures, and Equipment (FF&E) purchase, delivery, and installation services?

8.0 What are your business hours and days?

RFP Ref. #: 26-0039 Doc. Ref#: RFP-04 Page 3 of 5

9.0 Describe your firm’s experience with public-sector or municipal projects, particularly libraries, educational environments, or similar facilities. Provide at least three (3) examples completed within the past five (5) years.

Include: project name, client, description, timeline, value, and role.

10.0 How does your firm handle backorders, discontinued items, substitutions, and warranty claims?

11.0 Describe your project management structure for this project, including roles and responsibilities.

12.0 Provide a preliminary project timeline aligned with the library’s estimated opening date of December 2026.

RFP Ref. #: 26-0039 Doc. Ref#: RFP-04 Page 4 of 5

13.0 Describe your communication plan for regular updates, meetings, and coordination with City staff.

14.0 Describe your approach to managing installation logistics on an active construction site.

15.0 Describe your quality control process for verifying measurements, compatibility, and coordination with architectural and mechanical, electrical, and plumbing systems (MEP) plans.

RFP Ref. #: 26-0039 Doc. Ref#: RFP-04 Page 5 of 5

16.0 Describe your sustainability and lifecycle strategies, including low volatile organic compounds (VOC) materials, warranties, and replaceable components.

17.0 Describe your firm’s installation approach, including staffing, supervision, and on-site safety practices.

18.0 Provide an overview of your warranty services, including coverage length, repair processes, and on-site response times.