RFP- Replacement of Meeting Room Doors

The Washington Convention and Sports Authority, operating as Events DC, issued RFP 25-S-046 on April 30, 2026, for the replacement of meeting room doors at the Walter E. Washington Convention Center located in the District of Columbia. This procurement requires qualified contractors to provide fabrication and installation of eighty Special-Lite SL-19 Wood Grain Hybrid FRP doors in Dark Maple finish, eighty Von Durpin 99 CRP electrified door hardware units, and twenty Special-Lite Aluminum Tube frames, along with all associated labor, supervision, materials, equipment, and supplies necessary for complete installation and integration. The work must be performed during regular business hours (8:00 AM to 5:00 PM EST, Monday through Friday) while maintaining full facility operations, ADA compliance, and uninterrupted public access, with a contract base term extending from award through September 30, 2026, and four optional one-year renewal periods available at Events DC's discretion. Qualified contractors must demonstrate a minimum of five years of experience in commercial or institutional door fabrication and installation, active work in public facilities and convention centers, and panic hardware integration with Lenel or comparable access control systems, and must hold a valid District of Columbia contractor license. Evaluation of technical proposals will be based on a maximum of 85 points consisting of key personnel qualifications (30 points), specialized experience and technical competence (35 points), and technical approach (20 points), with cost proposals receiving a maximum of 15 points and an additional 12 preference points available for certified disadvantaged business enterprise classifications. A pre-proposal conference is scheduled for May 12, 2026, at 11:00 AM EST, written questions are due by May 19, 2026, at 3:00 PM EST, and proposals must be submitted electronically by May 29, 2026, at 5:00 PM EST. Pricing must be submitted as firm fixed costs for materials and fully-loaded hourly rates for six labor categories: Project Manager, Security Systems Project Manager, Door and Hardware Specialist, Technician, Electrician, and Carpenter, with quotes valid for ninety calendar days from submission.

This RFP includes a thirty-five percent set-aside for Certified Business Enterprises (CBEs) as mandated under the District of Columbia's Small and Certified Business Enterprise Development and Assistance Amendment Act of 2014, restricting competition to CBE-certified firms that meet the qualification requirements. Additionally, if the contract value exceeds $300,000, at least fifty-one percent of new hires must be District of Columbia residents. No incumbent vendor information is identified in the solicitation documents, indicating this represents new procurement or replacement of existing services. The door hardware must be integrated with the facility's existing Lenel Access Control System, requiring contractor familiarity with this specific platform or demonstrated capability with comparable systems. Contractors must maintain comprehensive insurance coverage including $1,000,000 commercial general liability, $5,000,000 umbrella liability, $1,000,000 automobile liability, workers' compensation at statutory limits, $1,000,000 fidelity bond, $5,000,000 errors and omissions coverage, and $1,000,000 technology and telecommunications liability, with Events DC named as an additional insured. The procurement is also subject to Service Contract Act wage determinations, the Living Wage Act of 2006, and the First Source Employment Agreement Act of 1984. No specific award value or budget range is disclosed in the solicitation documents, with pricing to be evaluated competitively based on submitted firm fixed costs and hourly rates.