RFP recruitment, facilitaiton, and ongoing support services for the housing services advisory group

Clackamas County is seeking a consultant through RFP #2024-123 to provide comprehensive recruitment, facilitation, and ongoing support services for the Housing Services Advisory Group (HSAG) and Lived Experience Council. The initial contract will run from March 2025 through June 2025, with potential for a 15-month extension through June 2026. The selected vendor will be responsible for recruiting diverse membership, facilitating monthly HSAG meetings and quarterly Lived Experience Council meetings, and providing administrative support. Key deliverables include managing member stipends, coordinating communications with county staff, and supporting the group's primary objectives of providing input on housing and homeless services program implementation and making recommendations to the Community Homelessness Advisory Board. Proposals are due February 6, 2025, at 2:00 PM Pacific Time through the Bid Locker platform. The evaluation criteria include general background (10 points), program implementation (30 points), subject matter expertise (30 points), ability to initiate services (10 points), and budget/staffing plan (20 points). Proposers must demonstrate expertise in housing services and community engagement.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises. The contract is funded through local, state, and federal resources totaling over $70 million, specifically leveraging Metro Supportive Housing Services Measure funds, which requires services to be performed within Metro jurisdictional boundaries. Vendors must provide robust insurance coverage, including $1 million per occurrence ($2 million aggregate) for both Commercial General Liability and Professional Liability. The successful proposer will need to integrate with existing county infrastructure and work collaboratively with the Housing & Community Development Division of the Health, Housing, and Human Services Department. While specific budget details are not explicitly stated, the comprehensive scope of work suggests a substantial contract value. The HSAG is designed to continue as long as Supportive Housing Services funding remains available, which currently has a 10-year sunset provision from 2021, though potential legislative changes may impact the long-term funding landscape.