(RFP) On-Call Paving - Annual Contract

Henry County, Georgia, is soliciting proposals for an On-Call Paving - Annual Contract through RFP #26-20, seeking qualified vendors to provide comprehensive paving services for unincorporated county roads. The scope of work encompasses milling and resurfacing, crack sealing, shoulder building, and pothole patching, with contractors responsible for supplying all necessary labor, materials, equipment, and services. Only firms and subcontractors currently pre-qualified with the Georgia Department of Transportation are eligible to submit proposals. Proposals must be submitted by January 30, 2026, at 3:00 PM through the County's eProcurement Portal, with a clarification question deadline of January 16, 2026, at 3:00 PM. The initial contract term is one year, with options to renew for two additional one-year periods. The evaluation criteria will assess qualifications and relevant experience (35 points), experience and availability of key staff (25 points), methodology and technical approach (35 points), and cost proposal (5 points), with potential additional points for oral presentations.

The procurement requires contractors to maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, automobile liability, professional liability, and umbrella coverage. Contractors must comply with the Georgia Security and Immigration Compliance Act and E-Verify registration requirements. The contract is unit-price based with no minimum or maximum quantity guarantees, covering 13 line items including per-day and half-day rates for various paving operations, mobilization, and material costs. Pricing must remain firm throughout the contract period, with any price increase requests requiring written submission 60 days before renewal and Board of Commissioners approval. While specific budget ranges are not explicitly stated, the unit-price structure and comprehensive insurance requirements suggest a potentially significant financial commitment from participating contractors. The RFP does not indicate specific set-aside designations or restrictions for disadvantaged enterprises beyond the GDOT pre-qualification requirement.