RFP OD-429-25 Athletic Equipment, Supplies, and Related Items

The Purchasing Cooperative of America (PCA) has issued Request for Proposal (RFP) OD-429-25 for Athletic Equipment, Supplies, and Related Items, seeking comprehensive procurement solutions for PCA and its member organizations. The RFP is seeking vendors capable of providing a wide range of athletic equipment and related supplies, with a focus on cooperative purchasing that enables multiple jurisdictions to leverage the contract. Key procurement dates include a first newspaper notice on June 26, 2025, an optional pre-proposal meeting on July 8, 2025, from 10-11 a.m. CT, and an anticipated contract award notification in October 2025. Vendors must submit proposals electronically through Euna Procurement by Tuesday, July 29, 2025, at 11 a.m. CT, with all questions required to be submitted electronically five days prior to the submittal deadline. The procurement process requires vendors to RSVP for the pre-proposal meeting by emailing pcamerica@pcamerica.org, and all proposals will be electronically locked after the specified submission time.

While specific set-aside designations are not explicitly detailed in the provided documentation, the cooperative purchasing model typically encourages broad participation from diverse vendors. The RFP appears designed to create a flexible contract that can accommodate multiple vendors and potentially support small, minority-owned, or disadvantaged business enterprises. The procurement is structured as a cooperative contract, which suggests potential for multiple awards and opportunities for various sized vendors to participate. Interested parties can obtain additional information by contacting PCA at (844) 722-6374 or visiting www.pcamerica.org. Though specific budget ranges are not disclosed in the available documentation, cooperative purchasing contracts for athletic equipment typically range from several hundred thousand to multiple million dollars, depending on the breadth of participating jurisdictions and their specific equipment needs.