RFP No. 26-0027 ON-CALL ROOFING SERVICES (ANNUAL CONTRACT)

The Columbus Consolidated Government is soliciting proposals for RFP No. 26-0027 to establish annual on-call roofing services contracts with both a Primary and Secondary contractor. The procurement encompasses comprehensive roofing services for all City-owned properties, including 24/7 emergency leak repairs, storm damage response, roof assessments and inspections, repairs to flat/low-slope and pitched roof systems, debris clearing, flashing and joint resealing, roof coatings, and assistance with roof replacements or overlays. The RFP was released on March 2, 2026, with proposals due by April 3, 2026 at 5:00 PM Eastern Time via DemandStar electronic submission. The contract term is two years with an option to renew for three additional twelve-month periods, contingent upon mutual agreement. Contractors must demonstrate emergency response capability within 24 hours and regular business hour response within 12 hours, maintain minimum insurance coverage of $1 million for both general liability and automobile liability, comply with Georgia's E-Verify requirements, possess a current Business License, and submit a notarized E-Verify Affidavit and W-9 form. Evaluation criteria allocate 45 percent weight to Qualifications and Experience, 35 percent to Client Work History, 15 percent to Service Plan, and only 5 percent to Cost Proposal, with pricing based on a cost-plus materials basis not to exceed 15 percent markup with separate hourly rates for regular work hours, after-hours work, inspections, and removal/installation services plus per-mile travel costs.

No specific set-aside designations or restrictions limiting eligible respondents are identified in the RFP documentation. Performance and payment bonds of 100 percent of the contract price are required for projects exceeding $50,000. The City is exempt from State Retail Tax and Federal Excise Tax. No incumbent vendors or existing contractor information is provided. Award will be made to the responsible offeror whose proposal is determined most advantageous to the City and must receive approval from Columbus City Council before contract execution. The RFP does not specify a total contract value or budget range; however, the cost-plus materials pricing structure with specific hourly rates and travel charges suggests the contract value will be determined by actual service utilization across the City's properties during the contract term.