RFP No. 25-0016 Muscogee County Board of Elections & Registration Voting Equipment Delivery Services

The Muscogee County Board of Elections & Registration is seeking proposals from qualified moving firms to provide voting equipment delivery services through RFP No. 25-0016. The procurement covers comprehensive logistics for delivering and retrieving voting equipment for multiple election events, including up to five events in a presidential election cycle, four events in a mid-term cycle, and potential special elections in odd-numbered years. Delivery requirements range from county-wide deployments involving 25 precincts to more targeted district elections involving as few as five precincts. Vendors must demonstrate capability to deploy a minimum of three 26-foot box trucks with lift-gates and provide detailed tracking and confirmation of equipment transfer at warehouse and precinct levels. The evaluation process will weight proposals based on qualifications and experience (45%), client work history (35%), service plan (15%), and cost proposal (5%). Proposals are due on April 2, 2025, by 5:00 PM Eastern time and must be submitted electronically via DemandStar. The initial contract term is two years, with an option to renew for three additional twelve-month periods, with the first expected service being the Special Primary Election on June 17, 2025.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide proof of insurance and complete various required forms, including an E-Verify Affidavit. Proposing firms will need to submit comprehensive cost proposals that include pricing for different election event types such as early voting, primary/special/general elections, and runoff elections. While the specific budget range is not detailed in the available documentation, the proposal allows vendors to quote prices for different election scenarios. Vendors will be required to demonstrate extensive experience in equipment logistics, with a focus on reliable, precise, and secure transportation of critical voting machinery. The contract appears to be structured to ensure flexible, responsive service across varying election event sizes and types, with a strong emphasis on vendor capability, reliability, and precise equipment management.